Medical Records Specialist

Medical Records Specialist Full Time

New Mexico Surgery Center - Multispecialty is hiring a Medical Records Specialist Full Time. 

New Mexico Surgery Center - Multispecialty is a fast paced ASC environment committed to producing the highest quality work and experience for patients and their families. At New Mexico Surgery Center - Multispecialty, we believe health and care are inseparable. Our mission is to care for every patient and their family as if they were our own. Each patient, each family, each and every time.

Job Summary:  The Medical Records Specialist performs a variety of Medical Records duties such as chart analysis, abstracting, audits and filing.  Prepares and responds to correspondence and records for the release of patient information.  Must be knowledgeable of the most current patient confidentiality issues.  Must be flexible to perform a variety of duties.  This position requires strong interpersonal skills to regularly interact professionally, promptly and courteously with patients, physicians, and their offices in addition to other Center personnel.  This requirement of interpersonal skills is needed in order to assist the Center in maintaining strong public and community relations while responding to inquires/requests.  This person may be assigned additional delegated responsibilities and special assignments by the Business Office Coordinator and/or Administrator.

Monday – Friday with weekends off.

Paid Holidays

 Reporting Relationships:

Reports to Business Office Coordinator

Essential Duties and Responsibilities:

1.     Responsible for assembling medical chart upon completion, reviewing each chart for completeness and obtaining missing signatures or documents in a timely manner.

2.     Prepares charts for doctor’s signatures, maintains medical record files and is responsible for all aspects of its confidentiality.

3.     Responsible for obtaining and appropriately filing all reports generated by outside vendors.

4.     Assists the Business Office departments with the infection control survey and mailing form to all surgeons.

5.     Responsible for completion of the Medical Record and obtaining surgeons signature on Operative Reports.

6.     Maintain log of outstanding Operative Reports and assist in the report preparation for the MEC.

7.     Assures that new physicians have transcription number and information.  Resolves any problems with the transcription service.

8.   Receives, screens, and routes incoming calls in a professional manner by the

      third ring.

9.   Informs Business Office Coordinator of applicable day-to-day situations.

10. Follows employee health, safety, personnel, and staffing policies

11. Ability to work as a team member.

12. Must be flexible, reliable, productive, patient oriented and self-motivated

13.  Must be able to cross train and support/float to other areas of business office as needed.

14. Other duties as assigned.

What We Offer

As an organization, one way we care for our communities and each other is by providing a comprehensive benefits package that includes the following, subject to employment status:

• Medical, dental, vision, and prescription coverage
• Life and AD&D coverage
• Availability of short- and long-term disability
• Flexible financial benefits including FSAs and HSAs
• 401(k) and access to retirement planning
• Paid holidays and vacation

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

Qualifications:

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and /or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

Job Behavior:

This person must be able to communicate directly and professionally.  Must be flexible, reliable, productive, patient oriented and self-motivated.  Avoids being involved in gossip spreading or conversations that promote discord of staff members.  Maintains professional conduct and appearance.

Experience and/or Education:

Must be a high school graduate. Must have six months medical records experience in an ambulatory surgery center or a medical provider.  Capable of operating 10 key calculator and demonstrated computer skills.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information on one-on-one and small group situations to patients, physicians, and other employees of the Center.

Reasoning Ability:

Must be able to apply common sense understanding to carry out detailed written or oral instructions.  Ability to deal with problems involving a few concrete variable in standardized situations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The employee must regularly be required to sit, use hands and fingers to handle or feel object and tools.  The employee is required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl.  Must be able to hear and speak.  The employee must be able to occasionally lift and /or move up to 20 pounds.

Work Environment:

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.