Payroll Coordinator

HPI is hiring a Full Time Payroll Coordinator!

What We Offer

As an organization, one way we care for our communities and each other is by providing a comprehensive benefits package that includes:

• Medical, dental, vision, and prescription coverage
• Life and AD&D coverage
• Availability of short- and long-term disability
• Flexible financial benefits including FSAs, HSAs, and Daycare FSA.
• 401(k) and access to retirement planning
• Employee Assistance Program (EAP)
• Paid holidays and vacation

Accountable and responsible for all aspects of quality production of assigned bi-weekly and bonus payrolls.  Obtains information for payroll production, including maintenance of all employee payroll information changes.  Performs other duties related to payroll maintenance and production as assigned by the immediate supervisor.

Essential Functions:

• Effective and efficient communication and computer skills. 
• Ability to perform functions as required to process high volume detailed and accurate payroll checks.
• Ability to produce accurate work products under minimum allowable timeframes.
• Demonstrates knowledge, skills and abilities required to perform duties as outlined in this job description in a timely and accurate manner.
• Demonstrates attitude of service for benefit of employees and corporation.
• Must demonstrate proficiency in Word and Excel.
• Must demonstrate clear written and verbal communication skills.
• Solid understanding of payroll and payroll tax laws.
• Good time management skills and excellent attention to detail.
• Work well in a team environment.
• Able to maintain confidential information.
• Effectively working and cooperating with supervisors, co-workers, and clients.
• Following the directions of supervisors.
• Refraining from causing or contributing to disruption in the workplace.
• Regular and reliable attendance.
• Performs other duties as assigned.

Functional Accountabilities:

• Collects, verifies, and processes timekeeping records bi-weekly for the purpose of processing payroll.
• Processes and distributes (26) bi-weekly payrolls annually for each assigned cost center in a timely and accurate manner.
• Processes and distributes special request checks as needed (i.e., auto allowances, additional pay checks, severance checks, PTO Payout checks, and Pay Cards).
• Processes monthly and quarterly bonuses for each assigned cost center as requested.
• Responds to authorized external requests for employment/salary verifications (e.g., mortgage lenders, financial institutions).
• Maintains employee records and documentation for each employee outside of the payroll system.
• Conducts regular audits to ensure proper maintenance of employee files, including demographic information, Paid Time-Off (PTO) balances, new hire employee accounts, and garnishment processes.
• Processes new hires, terminations, salary increases, promotions, status changes, and other changes in the payroll system.
• Acts as the first point of contact for payroll inquiries, troubleshooting pay discrepancies, and answering questions.
• Generates reports for management, supports internal/external audits, and reconciles payroll data.
• Help with distribution of annual W-2’s.
• Ensures that computer system data set-up information according to new annual guidelines established by Federal and State governments is forwarded to the appropriate department.

Qualifications:

• High School Diploma or G.E.D. required.
• Associate’s degree preferred.
• Two (2) years of payroll production experience required.
• Must have a valid license to drive.