Medical Records Coordinator

Job Summary: 

Camp Lowell Surgery Center is seeking a detail-oriented, organized, and reliable Medical Records Coordinator to manage and maintain accurate patient records in compliance with federal, state, and facility regulations. This role plays a key part in ensuring the integrity, security, and accessibility of health information within our fast-paced outpatient surgical environment.

• Key Responsibilities:

  • Maintain and update patient medical records, both electronic and paper-based, ensuring accuracy, completeness, and confidentiality

  • Process requests for medical records in accordance with HIPAA regulations

  • Coordinate the release of information to authorized parties, including patients, physicians, insurance companies, and legal entities

  • Monitor and ensure timely completion of medical documentation by providers

  • Prepare and scan documents into the Electronic Health Record (EHR) system

  • Track and retrieve records for audits, quality assurance, and billing purposes

  • Collaborate with clinical and administrative staff to ensure seamless patient record flow

  • Manage record storage, retention, and destruction in compliance with policy

  • Assist with accreditation and regulatory surveys by providing appropriate documentation

  • Stay informed of changes in laws and regulations regarding medical records and confidentiality

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  Qualifications:

  • High School Diploma or equivalent required; Associate degree or coursework in Health Information Management (HIM) preferred

  • Minimum 1–2 years of experience in medical records or health information management, preferably in a surgical center or outpatient setting

  • Knowledge of HIPAA and medical record confidentiality regulations

  • Familiarity with Electronic Health Record (EHR) systems – experience with [insert system used, e.g., NextGen, Epic, Cerner] is a plus

  • Strong organizational and communication skills

  • Ability to handle sensitive information with a high degree of discretion

  • Detail-oriented with strong time-management skills