Medical Records full time

Hershey Outpatient Surgery Center (HOSC) is currently seeking a motivated Medical Records Clerk to join our team.  Service lines include orthopedics, urology, ophthalmology, pain management, ENT, GYN, General Surgery, and Plastic Surgery.  Additionally, we perform pediatric surgery on patients ranging in age from 6 months to 17 years of age.  The majority of our surgeons are part of the Pennsylvania State Health System, and are all Academic Professors of Medicine in their unique fields, so the right candidate should take a high interest in assisting our attending surgeons in the training of our multiple Fellows, Surgical Residents and Medical Students in an academic teaching environment.

The leadership of HOSC believes in advancing a “Just Culture” environment at HOSC where every staff member has a voice, and is always treated with dignity and respect.  A major benefit of working for us is a Monday through Friday work week without call, weekends or holidays.  The primary hours of operation are 7AM to 5 PM.  All candidates will participate in a shadowing experience as part of the interview process, where you will get to meet our team and observe our processes.  We want to make sure that the perspective candidate for this opportunity is the right fit for us, and we for them.

Job Summary: 

Maintains and reviews the medical records to assure the timely completion and proper authentication of all records.  Safeguards the medical records while making them readily accessible at all times.

Position Responsibilities:

• Audit medical records for accuracy and completion.
• Filing and maintenance of documents in the medical record.
• Compile list for all nursing staff and physicians indicating charts to be completed and give to BOM or Clinical Director.
• Collaborate with designated nursing staff daily for physicians and anesthesiologists that will be present at the center for that day to sign labs and complete any incomplete charts.
• Pick up charts daily for return to the medical records area.
• Review, print, and file all operative reports daily.
• Receives and copies requests for medical records and fulfill request in a timely manner.
• Reviews medical records for final audit.
• Provide relief for front business office functions as designated by BOM.
• Cross-trained to fill in and effectively perform all other business office job related functions.
• Serves as a resource to other staff members for front office tasks; i.e. print patient labels, print additional form as requested, etc.
• Attends required in services, conferences and meetings as required.
• Communicates effectively and courteously with visitors, physicians, and their office staffs, patients, and employees.  Maintain patient, physician, and employee privacy and confidentiality per policy.
• Ensures medical records are appropriately securely and/or  locked per HIPAA policy.
• Maintains designated certifications such as CPR, as offered by the center, if required.
• Acts in accordance with the vision, mission, and business philosophy of the Center.
• Complies with Policies and Procedures and adheres to safety guidelines to ensure a safe work and patient care environment.

• High school graduate or equivalent.
• One year previous experience or some hospital clerical experience or medical terminology preferred.
• Must have the skills necessary to operate office equipment that are required to fulfill job duties.
• Medical terminology and computer experience beneficial
• Bilingual preferred.
• Good communication skills.

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