Materials Coordinator

Job Summary:   Orders general orthopedic, specialty orthopedic, anesthesia supplies, and office supplies.  Processes all invoices for approvals to Materials Manager.  Delivers supplies and equipment received to stock and patient care areas.

Job Title:  Materials Coordinator

Reporting Relationship: Reports to the Materials Manager.

Essential Job Duties and Responsibilities:

1. Communicates by phone or in person with business office staff, patient care staff, OR staff and physicians accessing any changes or additional need for supplies
2. Orders stock and non-stock supplies
3. Daily input of requisitions and purchase orders to ENVI
4. Daily follow up of backorders, to include release dates, substitutions, and discontinued products.
5. Maintains adequate stock levels in assigned areas. Deliver and stock items daily FIFO (first in first out) rotation
6. Reviews patient charts for applicable implants and accessory charges. Follows USPI guidelines by entering implant logs into ENVI on a daily basis for accurate insurance billing.
7. Receives, inspects, verifies supplies and equipment purchased by materials management
8. Accurately processes all purchase orders, picking slips, and invoices with correct pricing
9. Conducts late afternoon par level analysis for next day
10. Coordinates returns to the vendor for credit. Obtain price quotes and other information for the using departments
11. Maintains the computer inventory system in a timely and accurate manner and inputs locations, updates pricing, bin labels in ENVI
12. Coordinates and trains the individual departmental staff on inventory of supplies
13. Conducts inventory audits, spot audits and quarterly audits
14. Prepares all inventory documents for spot and quarterly inventory audits
15. Review monthly accrual log and forward to materials manager
16. Meets with vendors sales representatives regarding new products or services, invoices, delivered order forms
17. Works with OR Nurse Manager to help order specials for surgery
18. Works with Insurance Verification team to assure that cases with implant that have an expected low reimbursement are done at a margin of profitability by coordinating with vendors, administration, and surgeons
19. Use techniques to continually search for savings opportunities such as negotiation, substitutions, USPI and HPG contracts, USPI savings calls, other facility Materials Managers, and nursing care staff.
20. Manages recalls by notifying staff of recall, returning product if needed, and filing paperwork.
21. Order stock and non-stock supplies and maintains linen supply and stocks linen shelves
22. Other duties as assigned