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Pierce County Library

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Facilities Operations Lead



Facilities and Custodial Maintenance

Tacoma, WA
 • 
ID: 848-485
 • 
Full-Time/Regular

Facilities Operations Lead

Pierce County Library System

Compensation

Pierce County Library System offers a compensation program which recognizes qualifications and experience relevant to each position. The starting pay is established typically within the hiring range below based upon the experience of the individual hired into the role. Our compensation package also includes annual increases for each additional year of experience and tenure in the role, up to the maximum (current year maximum outlined in pay grade range below). Eligibility for overtime is exclusive to positions which are FLSA status non-exempt below.

Hiring Range: $24.55 – $28.46 per hour

Pay Grade Range: $24.55 – $33.98 per hour

FLSA Status: Hourly, Non-exempt

Position Status: Regular

Hours Per Week: 40

Schedule: Tuesday - Saturday 7:00 AM to 3:30 PM. Schedule is subject to change.

Union Status: Represented

Closing Date: 5:00 p.m. on January 24, 2022.

Requirements to be considered for this position: Please submit your resume and up to 4 additional attachments to display your knowledge, skills and abilities for consideration for this position no later than 5:00 p.m. on closing date (above). Submissions after the deadline will not be considered. 

Position Summary

Assists in coordinating facilities activities for the Pierce County Library System’s Facilities Department; assists inleading the work tasks of facilities staff and contractors; performs a variety of skilled building maintenance functions; oversees the maintenance of the Library’s vehicle fleet; prepares procurement documents; maintains the departmental parts inventory; and assists in updating and maintaining the Department’s computer based maintenance programs.

Essential Functions

Class specifications are intended to provide a descriptive list of the range of duties performed by employee in the class. Specifications are not intended to reflect all duties performed within the job.

 

  • Delivers high-quality, customer-focused service while acting as an additional lead contact for Facility related issues.
  • Updates and maintains the Department’s Work Order System; inputs equipment data; monitors the accuracy and completeness of staff submitted work orders, and processes work orders throughout the day and escalates issues as needed to the Maintenance Supervisor.
  • Schedules and communicates all annual inspections and preventative maintenance visits for PCLS.
  • Operates automated HVAC controls and coordinates with the vendor for updates and changes.
  • Assists with coordination ofthe maintenance and repair of the Library’s vehicle fleet; identifies current/future vehicle maintenance requirements; and/or coordinates off-site repairs; selects external service providers as required.
  • Assists with administering the Library’s fuel program; maintains program records; schedules related maintenance activities; conducts inspections and monitors for compliance with all EPA and State regulatory requirements.
  • Oversees the operation and maintenance of all Library building security systems; maintains the database for security codes, access levels, card access, and keys; receives and processes staff requests for new keys, codes, and card keys.
  • Conducts facilities-related research pertaining to products, equipment, furnishings, contractors, vendors, and suppliers; provides purchasing recommendations.
  • Assists staff in developing and implementing purchasing contracts for specific facility needs.
  • Generates purchasing requests; prepares procurement documents including specifications, Requests for Proposals (RFP’s), Requests for Quotes (RFQ’s), and informal bids and quotes for facilities projects and purchases.
  • Participates in negotiating and administering service contracts; researches and resolves issues in relation to contract completion and/or billing as necessary.
  • Provides backup coverage for the Custodial Lead in his/her absence and performs related duties.
  • Participates on project teams and committees as appropriate and within the scope of the position summary and essential functions.
  • Demonstrates punctuality and regular and consistent attendance.
  • Brings matters of public concern regarding waste, inefficiency, corruption, discrimination, and safety to the attention of Library Management.
  • Accurately communicates the Library’s policies to members of the public in all job-related contacts.
  • Positively reflects Pierce County Library’s mission, vision, and values to members of the public and to staff.
  • Performs other duties as assigned or required.

 

 

Additional Duties and Responsibilities

Duties are considered non-essential and include the following:

 

Reports to the Maintenance Supervisor; may assign work activities as required. 

 

Core Skills & Qualities / Leadership Competencies

Employees are expected to demonstrate the following qualities at all times:

  • Customer Focus
  • Teamwork
  • Communications
  • Leadership
  • Problem Solving
  • Change and Learning
  • Positive Attitude
  • Professional Integrity
  • Diversity

 

Leaders are expected to demonstrate the following competencies at all times:

  • Builds Trustworthy Relationships
  • Communicates Effectively
  • Builds Successful Teams
  • Manages and Develops People
  • Achieves Results
  • Facilitates Innovation and Change
  • Demonstrates Leadership

 

 

Required Knowledge, Skills, and Abilities

The employee is expected to perform or possess the following:

Minimum Requirements including Education, License or Certifications:

  • High School Diploma or equivalent; and
  • Two (2) years experience in a facilities environment; including one year working in a lead capacity; OR
  • Any combination of education and experience which would provide the required knowledge and skills and allows successful performance of the job
  • Must pass criminal background screening prior to hire.
  • A valid Washington State Driver’s License is required.
  • The ability to work evenings and weekends on a rotating schedule. • Current trends and developments in the fields of facility and vehicle maintenance.
  • Regulations and standards governing facilities/vehicle maintenance activities.
  • Purchasing requirements relative to facilities maintenance.
  • Equipment and tools relative to vehicle and facilities maintenance.
  • Public procurement processes and procedures.
  • Computerized maintenance management systems.
  • Facilities maintenance records and documentation.
  • Coordinating and performing a variety of facilities maintenance activities.
  • Coordinating facilities management purchasing activities.
  • Conducting research and providing purchasing recommendations.
  • Preparing specifications, RFP’s, RFQ’s, and other purchasing documents.
  • Ensuring the Library’s facilities and vehicles are properly maintained.
  • Preparing and maintaining a variety of Facilities Department records and documentation.
  • Leading departmental work activities.
  • Working cooperatively as a team to accomplish tasks and projects.
  • Communicating effectively verbally and in writing.

 

Technology Requirements:

Required:

  • Ability to effectively navigate basic electronic record creation and storage (e.g. timecard/HRIS, performance review, network drive storage)
  • Use of basic office equipment (e.g. PC, printer, phone, fax, mouse, security alarm
  • Intermediate MS Office Suite skills (e.g. Outlook, Word, Excel) to satisfactorily complete job responsibilities
  • Basic keyboard and alpha/numeric data entry skills
  • Basic PC navigation skills in a windows based environment; ability to connect and print
  • Ability to navigate, search and use basic web functions and applications
  • Specialized equipment or software skills sufficient to satisfactorily complete job responsibilities (e.g. Work Order System)

Desired:

  • Integrated Library System, Inventory or Data Management system experience
  • Ability to successfully complete Basic MOS Certification or Course

 

Physical and Environmental Conditions:

Work is conducted in a normal office setting that provides comfortable lighting, temperature and air conditions. Occasional light lifting, such as three to four reams of paper, four or five books, or other library materials up to 35 pounds may be required. Subject to sitting and standing for extended periods of time, walking, bending, reaching, and lifting objects weighing up to 30-35 pounds. May lift or push up to 50 pounds as needed with assistance.

Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe work place practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations.

Work may be performed in a library environment and involve regular contact with the public, and/or require push/pull loaded carts.

Benefits
  • Sick Leave
  • Medical, Dental and Basic Life Insurance
  • Long-term Disability Insurance 
  • Vacation
  • State Retirement System
  • Paid Holidays
  • Employee Assistance Program
  • Employees have an opportunity to participate in the Tax Sheltered Annuity Program and the Deferred Compensation Program.
  • Additional life insurance for the employee and family is available through payroll deduction

This position is located at 3005 112th Street East, Tacoma, WA. View the Google Map in full screen.



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