Accounting Manager

Pierce County Library System

Hiring Range: $98,551.76 - $114,244.60 annually; Pay Grade Range: $98,551.76 – $144,715.79 annually

Compensation

Pierce County Library System offers a compensation program which recognizes qualifications and experience relevant to each position. The starting pay is established typically within the hiring range below based upon the experience of the individual hired into the role. Our compensation package also includes annual increases for each additional year of experience and tenure in the role, up to the maximum (current year maximum outlined in pay grade range above). Eligibility for overtime is exclusive to positions which are FLSA status non-exempt below.

FLSA Status: Exempt

Position Status: Regular

Hours Per Week: 40

Schedule: Monday- Friday: 9:00-5:00pm. Schedule is subject to change.

Union Status: Non-represented

Candidate Submission Timelines:

EXTERNAL OR NON-Transfer INTERNAL Candidates: To be considered for this position please submit your resume and up to 4 additional attachments to display your knowledge, skills and abilities for consideration for this position no later than 5:00 p.m. on closing date below.

Submissions after the Closure Date below will not be considered:

• External or Internal Candidates Closure Date: Sunday, June 11, 2023 at 5:00pm

Veteran Status: Applicants wishing to claim Veterans Preference should select the percentage that they qualify for, 5% or 10% during the application. More information about veteran’s preference, such as the difference in percentage can be found here and here.  If you need more information please contact us at:HR@pcls.us

Position Summary

Manages Accounting activities within Pierce County Library System’s Finance Department, including accounts payable and receivable functions. Manages project accounting, supports budget processes, and provides budget and financial analysis. Maintains the General Ledger and Chart of Accounts. Manages the Library’s cash investments. Conducts internal audits to assure that internal control processes are operating effectively for compliance with policies and State Auditor accountability standards; prepares reconciliations; supports the creation and preparation of a variety of financial records and reports; processes general billing invoicing and accounts receivable transactions; provides technical support to staff regarding financial matters; prepares statements for annual financial audits and supports annual audits under the direction of a Finance Director; prepares a variety of financial records , returns, and reports; provides support to management personnel and staff regarding financial matters; oversees and coordinates assigned projects; acts on behalf of the Finance Director as required; and supervises assigned personnel.

Essential Functions

Class specifications are intended to provide a descriptive list of the range of duties performed by employee in the class. Specifications are not intended to reflect all duties performed within the job.

• Serves as a member of the Library’s Leadership Team to bring forward, discuss and make decisions in regards to PCLS projects, policies, priorities, resources, labor matters and budgets.  Participates in strategic planning.  
• Analyzes system service requirements and priorities using performance metrics, feedback and utilization; recommends changes to improve operational efficiency and ensure the Library’s services appropriately meet the needs of the community as established by the Board of Trustees.
• Positively reflects Pierce County Library’s mission, vision, and values to members of the public and to staff; represents the Library to and interacts with community groups, outside organizations, and the general public;
• Accurately communicates the Library’s policies to Library employees and members of the public; oversees responses to public and staff inquiries and facilitates the timely resolution of issues.
• Participates in the development and administration of the operational and capital budgets and work plan to support strategic goals of the Library and the needs of the community; allocates resources including staff, approves and monitors expenditures, and assures efficient and economical utilization of resources.
• Coordinates with other Directors, departments, and libraries in planning, developing, and maintaining interdepartmental efforts including policies, procedures, and operational activities; oversees multi-department business projects. 
• Participates in managing departmental operations including administration, service delivery, community relations, project management and program development and implementation.
• Hires, trains, supervises, coaches, develops, engages, and evaluates the performance of assigned personnel in matters related to labor relations and the Collective Bargaining Agreement;
• Demonstrates punctuality and regular and consistent attendance. 
• Manages the Chart of Accounts; compiles, analyzes, creates, and posts journal entries and/or other adjustments to the General Ledger.
• Processes the month end and year end close with support from Finance Director and reconciles bank statements, branch receipts, general ledger accounts.
• Conducts Internal Audits and provides a variety of accounting reports, metrics and information for internal and external customers,
• Manages and maintains the Library’s cash investments and participates in planning, coordinating, and issuing bonds and other debt instruments.
• Prepare tax returns, annual reports, and other reporting records/forms for review by Finance Director.
• Supports implementation and optimization of software, processes, and ERP systems
• Acts on behalf of the Finance Director in their absence and performs related duties.

Additional Duties and Responsibilities

Reports to the Finance Director; supervises assigned staff.

Core Skills & Qualities / Leadership Competencies

Employees are expected to demonstrate the following qualities at all times:

• Customer Focus
• Teamwork
• Communications
• Leadership
• Problem Solving
• Change and Learning
• Positive Attitude
• Professional Integrity
• Diversity

Leaders are expected to demonstrate the following competencies at all times:

• Builds Trustworthy Relationships
• Communicates Effectively
• Builds Successful Teams
• Manages and Develops People
• Achieves Results
• Facilitates Innovation and Change
• Demonstrates Leadership

Required Knowledge, Skills, and Abilities

The employee is expected to perform or possess the following:

Minimum Requirements including Education, License or Certifications:

• Bachelor’s Degree in Accounting or Finance, and
• Five years financial management experience; OR
• Any combination of education and experience which would provide the required knowledge and skills and allows successful performance of the job.
• Certified Public Accountant (CPA) certification is desired.
• A valid Washington State Driver’s License is required.
• Must pass criminal background screening prior to hire.
• The ability to work evenings and weekends on a rotating schedule and to adapt to schedule changes on short notice is required.
• Principles and practices of accounting.
• Regulations and standards governing departmental activities.
• Current trends and developments in the field of accounting.
• Processes for preparing and administering budgets.
• Financial records, reports, and documentation.
• Automated financial systems and software.
• Supervisory principles, practices, and methods.
• Managing and coordinating finance and accounting operations.
• Ensuring compliance with regulations governing financial activities.
• Conducting financial analyses, providing budgetary input, and monitoring expenditure.

Technology Requirements:

Required:

• Ability to effectively navigate basic electronic record creation and storage (e.g. timecard/HRIS, performance review, network drive storage)
• Use of basic office equipment (e.g. PC, printer, phone, fax, mouse, security alarm)
• Basic keyboard and alpha/numeric data entry skills
• Basic PC navigation skills in a windows based environment; ability to connect and print
• Ability to navigate, search and use basic web functions and applications
• Intermediate MS Office Suite skills (e.g. Outlook, Word, Excel) to satisfactorily complete job responsibilities
• Experience with time and attendance systems or processes
• Ability to collect, audit, analyze data sufficient to formulate recommendations and make decisions as required by position
• Ability to document instruction, troubleshoot, and teach basic level MS Office Suite (e.g. Outlook, Word, Excel) to satisfactorily complete job responsibilities

Desired:

• Troubleshoot and teach basic level questions regarding the above
• Presentation software
• Work order systems
• HR systems

Physical and Environmental Conditions:

Work is conducted in a normal office setting that provides comfortable lighting, temperature and air conditions. Occasional light lifting, such as three to four reams of paper, four or five books, or other library materials up to 35 pounds may be required. Subject to sitting and standing for extended periods of time, walking, bending, reaching, and lifting objects weighing up to 30-35 pounds. May lift or push up to 50 pounds as needed with assistance.

Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe work place practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations.

Work may be performed in a library environment and involve regular contact with the public, and/or require push/pull loaded carts.

Benefits:

• Sick Leave
• Medical, Dental, and Basic Life Insurance
• Long-Term Disability
• Vacation
• State Retirement System
• Employee Assistance Program
• Employees have an opportunity to participate in the Tax Sheltered Annuity Program and the Deferred Compensation Program
• Additional life insurance for the employee and family is available through payroll deduction