Associate Payroll Analyst

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Salary: Grade 11, $40,000-$46,000 Annualized 

Shift: Monday through Friday 8:00 AM - 5:00 PM - This position allows for work from home on a conditional basis up to 3 days per week. 

Location: PHEAA Headquarters - 1200 North 7th Street, Harrisburg, PA 17102

Benefits: Please  click here to learn about PHEAA’s Total Rewards Benefits.

Department: Accounting Operations 

Job Summary and Summary 

The Associate Payroll Analyst is primarily responsible for auditing the time in the Electronic Time Reporting (ETR) module and processing the bi-weekly payroll.  This position analyzes the ETR data and works with supervisors/managers on resolving issues as needed.  Provides oversight of the ETR system for both employees and management. This position compiles and enters payroll data, such as state and local taxes, general deductions, garnishments, and other records. This position reconciles errors, completes biweekly tax reporting, year-end processing, compliance, systems and process improvements.  This role operates under moderate supervision. 

Primary Duties and Responsibilities

Analysis and Research 
Run, review and analyze various ETR reports on a daily basis.
Collaborate with employees and management to ensure ETR, payroll and absence transactions are accurately processed.
Maintain a good understanding of system rules and interfaces to help resolve payroll issues. 
Respond to time clock questions.

Payroll Processing/Verifications 
Responsible for the accurate and timely processing of payroll including: collecting, compiling and entering additional pay data such as incentives, higher class pay and retro adjustments; reviewing wages computed and correcting errors; updating employee records with garnishments, taxes, deductions, direct deposit changes, etc.; treasury transmission verification.
Perform advanced level payroll-related activities including but not limited to reversal adjustments and other complex transactions, and verifications. 
Monitor and complete the Daily ACH/NOC notices from PA Department of Treasury.
Ensure excellent customer service is maintained through the payroll mailbox, service desk, telephone inquiries and walk-ins, resolving employee questions and problems and providing accurate payroll information.
Audit data entry into the PeopleSoft Payroll System.

Other Duties and Responsibilities 
Assist with streamlining payroll processing and retention of all payroll documentation, imaged or not. 
Maintain good working relationship with employees, management, Human Resources, Accounting and the Company's external payroll services providers. 
Provide training/education as needed on the ETR and payroll process to all levels of PHEAA staff providing the utmost in customer service.
Comply with the Agency’s enterprise security and privacy policies and departmental procedures.
Required to stay current on industry specific knowledge.
Other duties as assigned.

Required Skills

High School diploma or equivalent; and a zero of two years of prior payroll processing experience or any equivalent combination of training, experience, and/or certification(s).
Knowledge of Microsoft Office (Word, Excel and Access) with proven strong proficiency of spreadsheet software, data access and reporting tools.
Extremely accurate, organized, and able to meet tight deadlines.
Demonstrated analytical skills.
Able to maintain confidential information.
Developed customer service skills and ability to comfortably interface with all levels of management.

Preferred qualifications: Associates Degree preferred. 

PHEAA’s environment welcomes and supports our employees, customers, and stakeholders. We seek out and value differing perspectives and contributions.  

Required Experience

High School Diploma or equivalent