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Accounting Associate I - Part Time
Accounting / Finance
Harrisburg, PA
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ID:
587-369
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Part-Time
PHEAA is a nonprofit student aid organization that holds a mission of providing affordable access to higher education.
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Salary: Grade 3 - $18.46 Hourly
Shift: Flexible schedule, 20- 30 hours per week between the hours of 8:00 AM – 5:00 PM Monday through Friday. Hybrid -1 day a week onsite.
Location: 1200 North 7th Street, Harrisburg, PA 17102.
Department: Financial Performance & Analysis
JOB PURPOSE AND SUMMARY
This position assists with the timely payment of vendor invoices. The Accounting Associate I role compares vendor invoices to purchase orders, contracts, and various policies and procedures, obtains necessary approvals, and maintains all payment or other transaction records in the accounting system. This position may work with vendors and employees.
PRIMARY DUTIES AND RESPONSIBILITIES
Billing and Accounts Receivable Support
Identify and manage a broad portfolio of business opportunities with frequent travel to potential and current clients to promote PHEAA products and services. Travel includes visiting assigned schools as well as attending industry conferences and trade association events. Such campus visits will include various offices including, but not limited to financial aid, bursar, admissions, student accounts and alumni.
Responsible for monitoring the Accounts Payable mailbox for vendor communication and preparing vendor invoices for imaging.
Prepare basic payments for vendors and employees in PeopleSoft.
Review, compare, and post to accounts for both recurring and non-repetitive invoices.
Check the accuracy and completeness of standard/basic invoices against repetitive accounting documents which include purchase orders, contracts, and various policies and procedures.
Work closely with Supply Management and various business units to process payments timely.
Post vouchers on standard accounts and classify or code transactions to the appropriate accounts, departments, line of business, and fiscal year.
Perform basic clerical work. Such duties may include imaging, filing, or retrieving documents and correspondence, collecting or distributing mail.
Type, copy, or mail routine documents.
File, retrieve, or store documents using established filing methods.
Physically move or organize files, documents, equipment, supplies, or materials.
OTHER DUTIES AND RESPONSIBILITIES
Comply with the Agency’s enterprise security and privacy policies and departmental procedures.
Other duties as assigned.
Required Skills
High school diploma or equivalent, prior bookkeeping experience or any equivalent combination of training and experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT
Perform work required for this position in an office environment.
Remain sedentary for extended periods of time.
Must be able to use a personal computer.
Ability to read.
Must be able to use basic math.
Must be able to lift up to 10 pounds.
PHEAA’s environment welcomes and supports our employees, customers, and stakeholders; we seek out and value differing perspectives and contributions.
Required Experience
High school diploma or equivalent, prior bookkeeping experience or any equivalent combination of training and experience.
This position is located at 1200 N 7th Street, Harrisburg, PA. View the Google Map in full screen.