Position Contingent Upon Contract Award

We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to senior DoD executives. This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of administrative and executive support tasks with efficiency and professionalism. The ideal candidate is a strategic thinker who thrives in a fast-paced environment and can anticipate the needs of leadership.

ESSENTIAL JOB FUNCTIONS: (not limited to duties as described – performs related duties as requested)

l   Manage complex calendars, including scheduling meetings, appointments, and travel arrangements

l   Serve as the primary point of contact between executives and internal/external stakeholders

l   Prepare and edit correspondence, reports, presentations, and other documents

l   Coordinate logistics for meetings, events, and conference calls, including agendas and minutes

l   Screen and prioritize emails, calls, and requests, handling them independently when appropriate

l   Track deadlines, manage priorities, and ensure timely follow-up on action items

l   Maintain confidentiality of highly sensitive information

l   Conduct research and compile data for reports, proposals, and decision-making

l   Assist with personal tasks and errands as needed to support executive efficiency

l   Liaise with internal departments and external partners to facilitate executive initiatives

LEVEL OF SUPERVISION:

·       Must be able to function independently

·       Provide overview and general use training to all organization members and key leaders upon request

 Travel Required:

·       10% 

EDUCATION & EXPERIENCE:

l   A bachelor's degree is required.

l   Must have exceptional knowledge or understanding in supporting C-Level Executives, preferably in a DoD organization.

l   Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.

l   Familiarity with Social Media web platforms.

l   Experience using Electronic Task Management System (ETMS2) or similar task management system. 

KNOWLEDGE & SKILLS:

l   Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with tools like Zoom, Slack, or Google Workspace is a plus

l   Customer service experience

CLEARANCE: Active Secret Clearance

Intrepid Global Solutions, LLC.

www.intrepidgs.com

Intrepid Global Solutions, LLC. (IGS), is a leading international services company that provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IGS leverages and integrates its capabilities – IT & Communications, Aviation & Engineering Solutions, Power Solutions, Infrastructure & Logistics - to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

Intrepid Global Solutions, LLC. (“IGS” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., and subsidiaries is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.