Administrative Specialist - Gallup, NM

To Apply:

1. Send Cover letter and resume to Emerald Craig at ecraig@conservationlegacy.org
2. Cover Letter Must Include:

• Subject line includes “Applicant_(Your Name)”.
• Cover Letter must include a response to the following: Provide some examples of your experience effectively working with diverse communities, including those specific to Black, Indigenous, People of Color, and other underrepresented populations, in personal or professional context.

Title: Administrative Specialist, Ancestral Lands Conservation Corps

Starting Salary Range: The starting salary range for this position will be in the $19.52-$20.10 range, depending on experience, education, and skills relevant to the position. Please note that the indicated starting salary range describes the range for an incumbent in this position. Most new staff generally start at the beginning of the range percentile to ensure internal salary equity.

Location: Gallup, NM and Partially Remote Eligible.

Status: Full-Time, Non-Exempt

Benefit Eligible: Health, Vision, Dental, Long-Term Disability, Retirement, Paid Time Off or Not per Personnel Policies

Reports to: Director of Administration

Posting Period: Position is open until filled. Applications received before Friday, February 16 will be given priority 

Organizational Summary:
Conservation Legacy is a nationwide non-profit. The Corps programs within the organization engage participants in diverse conservation and community projects that serve public and private lands. These projects provide opportunities for personal and professional development and strive toward a high priority of needs for public land managers and community partners. Through the mission of engaging future leaders who protect, restore and enhance our nation’s lands through community-based service; Conservation Legacy works toward a world with healthy lands, air and water; thriving people and resilient communities.

Program Summary:
Ancestral Lands Conservation Corps (ALCC) is a program of Conservation Legacy (CL). ALCC provides opportunities for Indigenous youth, young adults, and recent-era military veterans in New Mexico and Arizona and works with other Native American communities and conservation corps across the country to provide similar opportunities. Our vision is to lead our Nations back to ecological and cultural wellbeing and we do this by empowering individuals to positively impact their lives, their communities, and the environment. ALCC’s crews and Individual Placements are supported from operational bases in Acoma Pueblo, the city of Albuquerque, Zuni Pueblo, the city of Gallup, and Kykotsmovi (Hopi) and a Regional Individual Placement program.

Position Summary:
This position will provide general administrative assistance for the daily operations and maintenance of databases and systems for Ancestral Lands Conservation Corps (ALCC), a program of Conservation Legacy (CL). This position interfaces significantly with ALCC and CL staff on onboarding and exiting of seasonal participant employees and AmeriCorps participants; AmeriCorps compliance, and general support/other areas of administrative support. The Administrative Assistant position will be located at the Ancestral Lands office in Gallup, New Mexico. Some travel and overnight stay will be required. 

Outcomes & Functions of Position

Human Resources: 

• Set up seasonal staff, participant employees and AmeriCorps members in personnel database (Salesforce) and payroll software (iSolved).
• Assist with the onboarding and exiting processes for seasonal staff and members, processing criminal history checks, and completing E-Verify.
• Assist ALCC program staff with administrative tasks such as timesheets and credit card receipts and reconciliation.
• Maintain appropriate documentation/files to fulfill compliance from funders, state, federal and internal policies within systems as determined by procedures and protocols.
• Continue education and awareness of internal and external policies and rulings impacting internal processes, including state and federal compensation laws. 

General Office:

• Maintain office equipment inventory.
• Advocate on behalf of ALCC staff and participants regarding the creation of policies, protocols, and expectations.
• Train staff and crew leaders on visa reconciliation and responsible credit card usage.
• Maintain inventory of active and canceled credit cards.
• Support field staff with administrative and database questions and concerns.

Field Operations Support:

• General administrative support and training for program operation needs, including travel to other ALCC offices providing direct administrative support and training as needed.
• Process and track workers' compensation claims.
• Train participants in workers compensation claims process, credit card reconciliation and database upkeep. 

Organizational Advocacy

• Successfully engages, leads and supports an inclusive work environment for those of underrepresented populations within the organization and the communities we serve.
• Leads and/or participates in organizational-wide teams, projects and initiatives that support the work of the Strategic Plans goals.
• Reports any potential complaints within the organization as identified in the Personnel Policy Manual.
• Assists or leads other responsibilities, as assigned.

Other “Hats” You May Wear: Customer Service, Relationship Development, Marketing, Administrative, Supervision or Mentorship to Others, Facilitator, Trainer, Facilities, Human Resources, Supervisor

Physical Requirements:

Conservation Legacy is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations to perform essential job functions. Some positions may require periodic overnight travel, non-traditional work hours, ability to move across varied terrain, use program-specific tools and a range of technology on an infrequent or frequent basis. Exerting up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects. Ability to safely drive an organizational vehicle may also be required for some positions. If you need assistance and/or a reasonable accommodation due to a disability during application or recruiting process, please send a request to the hiring manager.

Qualifications:

• Associate degree or two years of related experience.
• Ability to operate Microsoft Office programs and applications, or similar platforms.
• Ability to keep others and oneself, in remote locations, accountable to expectations.
• Valid Driver’s License and Insurable Driving Record per Personnel Policies.
• Must be able to pass the organization’s criminal history check requirements.
• Exhibits the ability to effectively collaborate with diverse teams or with a variety of populations, including those underrepresented at our organization and those of BIPOC communities.
• Ability to successfully work in a fluid, changing work environment
  

Other Competencies Desired for this Position’s Success: Manage Complexity, Resourceful, Effectively Communicate, Cultivate Innovation, Drive and/or Influence Results, Plans & Aligns 

To Apply:

1. Send Cover letter and resume to Emerald Craig at ecraig@conservationlegacy.org
2. Cover Letter Must Include:

• Subject line includes “Applicant_(Your Name)”.
• Cover Letter must include a response to the following: Provide some examples of your experience effectively working with diverse communities, including those specific to Black, Indigenous, People of Color, and other underrepresented populations, in personal or professional context.