POSITION NUMBER:  A1302F Scholarships Coordinator

 POSITION SUMMARY

Manages and maintains the Blackbaud Award Management (BBAM) system and institutional/external scholarships. Coordinates with external departments to authorize award nominations based on financial need, enrollment, and other requirements, including academic departments, athletics, the Advancement office, the cashiers, external foundations, etc. Consults with students on scholarship eligibility and requirements and ensures that students and parents understand federal and institutional regulations pertaining to scholarships.

 JOB RESPONSIBILITIES

·        Professionally and efficiently execute Cameron University’s commitment to student success.

·        Understands and applies Title IV, Oklahoma State Regents for Higher Education, Tribal Higher Education, and other related policies as they relate to student scholarships.

·        Maintains knowledge of policies of other departments (Admissions, Registrar, Business Office, Human Resources, Athletics, etc.) and understands the impact on a student’s financial aid eligibility.

·        Maintains proficiency with Banner and the BBAM systems and collaborates with the Information Systems Specialist and departments concerning updates as necessary.

·        Serves on the BBAM committee and supports strategic initiatives for university scholarships and waivers.

·        Develops, implements, and maintains a Processes and Procedures manual for scholarship-specific duties, institutional and federal regulations, and collaborates with the Information Systems Specialist on a BBAM system manual.

·        Receives and disseminates memos concerning new scholarships or changes appropriately.

·        Collaborates with Business Office to create and maintain fund codes as necessary.

·        Posts internal and external scholarships and waivers to student accounts in a timely manner.

·        Adjusts budgets within regulation as necessary to ensure students receive all aid allowed and keeps strict records for audit purposes.

·        Collaborates with other staff members to ensure students are not over-awarded.

·        Runs and reviews miscellaneous reports necessary for daily operations and disbursement to ensure scholarship requirements are met and adjusting amounts as necessary, collaborating with ITS when updates and new reports are necessary.

·        Collaborates with Information Systems Specialist to create more efficient processes.

·        Collaborates with Financial Assistance Services staff as necessary on scholarship needs analyses.

·        Consults with students and parents pertaining to financial literacy and planning to ensure they are well informed and able to meet financial responsibilities.

·        Trained in and has the ability to fill in for workshops, orientation sessions, etc.

·        Maintain student confidentiality in accordance with FERPA regulations.

·        Participates in staff development programming, campus functions and serves on University committees.

·        Acts as liaison between faculty/staff, students and the public to provide information and resources regarding scholarship activities and programs.

·        Act as the primary point of contact for telephone and electronic inquiries from students, parents, university partners, and stakeholders, providing timely and relevant information on scholarship opportunities, application procedures, and deadlines.

·        Monitors student academic progress to evaluate continued scholarship eligibility; chairs a committee that approves or denies student petitions for special conditions or policy appeals.

·        Creates outreach materials for the promotion of all scholarship programs; may maintain the Scholarship web pages, including scholarship applications.

·        Ability to handle multiple tasks and prioritize effectively.

·        Ability to work independently and collaborate within a team environment.

·        Other duties as assigned.

Required Skills/Abilities

·     Strong interpersonal skills, creative problem-solving skills, and demonstrated skill in oral and written communication.

·     Ability to work and communicate effectively and respectfully with diverse populations.

·     Ability to establish and maintain effective work relations with students, faculty, staff and the public.

MINIMUM QUALIFICATIONS

·     An earned bachelor’s degree.

·     Minimum of one to two years responsible employment with sufficient experience to understand the basic principles relevant to the major duties of the position.

·     Demonstrated commitment to student success and excellent customer service skills.

PREFERRED QUALIFICATIONS

·     Experience working with diverse and varied student populations including low socioeconomic (SES), first generation, and other groups traditionally underrepresented in higher education.

·     Two or more years of directly related experience with Oracle and Ellucian (Banner) systems in an institution of higher education in financial assistance.

·     Proficiency in Microsoft Office.

SALARY RANGE: $30,500 annually, including benefits.

INSTITUTION: Cameron University (www.cameron.edu) is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master's-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University’s Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at www.cameron.edu/ops.

APPLYING: Attachments should include a cover letter indicating experience applicable to the position, resume, transcripts (unofficial are acceptable at this point), names, addresses, and telephone numbers of three professional references. Incomplete applications may not be considered.

DEADLINE: Applications will be accepted until the position is filled.

EEO/AA Employer/Vets/Disability