Project Support Coordinator II/Mailroom
Job Location
Position Type
Qlarant is a not-for-profit corporation that partners with public and private sectors to create high quality, safe, and efficient delivery of health care and human services programs. We have multiple lines of business including population health, utilization review, managed care organization quality review, and quality assurance for programs serving individuals with developmental disabilities. Qlarant is also a national leader in fighting fraud, waste and abuse for large organizations across the country. In addition, our Foundation provides grant opportunities to those with programs for under-served communities.
Best People, Best Solutions, Best Results
Job Summary:
Coordinates efforts providing baseline support to project teams against key deadlines and requirements. Maintains project documentation, tracking progress, and identifying potential risks or issues that may impact project delivery, escalating concerns to management for review and follow-up. Answers phone calls and helps facilitate communication among team members, clients, and other partners to ensure alignment with project goals and objectives. Provides day-to-day office functions to include reception services, processing mail and packages, and maintaining office equipment and supplies. Takes minutes at specific meetings assigned.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Coordinates and plans project activities, ensuring alignment with project goals and timelines.
- Oversees the maintenance of organized and comprehensive project files and documentation ensuring accuracy, completeness, and accessibility of project records including the handling of Protected Health and Individual Information (PHI/PII) documents.
- Collects and records data related to project performance, outcomes, and key performance indicators, summarizing project progress and achievements.
- Follows management-established processes for helping to track project resources, procurement, and allocation of personnel to optimize resource utilization to meet project objectives.
- Understands quality assurance processes to ensure project deliverables meet established standards.
- Collaborates within team to ensure integration of project activities with organizational goals.
- Utilizes project management tools and software to optimize project processes.
- Approaches others in a tactful manner, reacting well under pressure and treating others with respect and consideration regardless of their status or position.
- Responds to customer needs, questions, and requests, managing difficult customer situations through active listening to get clarification.
- Mentors junior staff members.
Required Skills
To perform the job successfully, an individual should demonstrate the following competencies:
- Business Expertise- Basic understanding of how the team integrates with others in accomplishing the objectives of the department.
- Problem Solving- Selects appropriate alternatives from defined options in a variety of work routines.
- Nature of Impact- Small, but direct impact through the quality of the tasks/service provided by the individual.
- Area of Impact- Primarily on closely related work teams.
- Interpersonal Skills- Information exchange requiring tact and diplomacy is a significant feature of the job.
- Leadership- No supervisory responsibility, but the job provides on-the-job training/support to new team members.
- Functional Knowledge- Full knowledge of activities and procedures of own job.
- Project Management- Project/program team member.
Required Experience
Education (education can be substituted for experience):
- Minimum High School Diploma or GED required
Work Experience (experience can be substituted for education):
- Minimum of 2-4 years of work experience required
- Minimum of 5-7 years of work experience preferred
Qlarant is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.