Position Title: Records Degree Audit Assistant

Department: Records Office

Immediate Supervisor: Diana Ek                      

Supervisor Phone: (951) 785-2941

Supervisor Email: dek@lasierra.edu                       

Duration of Job: Full Year

Hours per Week: 12.5 hours    

Pay Range: $16.90 - $18.30

Job Description:

• The Records Degree Audit Assistant is a student worker position responsible for assisting the Degree Auditors with student evaluation tasks, diploma processing, document archival, graduation preparations, and record keeping.

Duties & Responsibilities:

• Carry out the packaging, release and distribution of all diplomas/certificates to La Sierra University graduates
• Maintain organized and detailed records of all diplomas processed and released
• Manage diploma processing email and reply to all diploma-related inquires in a timely manner
  • Address phone inquiries regarding diploma processing from students and staff
  • Assist in the execution of graduation-related functions and event
  • Organize and maintain confidentiality of student evaluation records
  • Scan and archive evaluation documents electronically into Etrieve
  • Other duties as assigned by the Records Office

Required Skills:

•     Must be able to show accuracy and detail-oriented nature when conducting tasks.

• Must be able to work independently, with limited supervision in some cases.
• Responsibility and reliability are of the utmost importance in this role.
• Professionalism is mandatory, as this is a student service office that provides assistance to many different individuals.
• Computer proficiency is important, specifically familiarity with Microsoft Office Suite (Excel & Word).
• Banner and Degree Works experience is a plus but is not required.
• Must adhere to FERPA regulations, and maintain confidentiality of student records at all times. (FERPA training will be required)
• Take direction well from multiple sources at once, as this position answers to multiple supervisors.
• Must interact effectively and respectfully with department staff, students, and faculty (etc.), as well as outside community members.
• Strong written and oral communication skills are important in this position.
• Previous office experience preferred.

Position Requirements:

•     Current La Sierra University student at Junior class standing or above; Graduate student preferred.

•     Individuals who are not registered will not be considered for this position.

• Ability to work during breaks, summer, and graduation weekend is required.
• Minimum dedication of 10 hours per week; 25 hours per pay period preferred.
• Minimum 2-year commitment preferred.