Administrative Assistant

ACCOUNTABILITY : 

Position is to manage day to day sales administrative accountabilities plus dedicated areas of expertise. 

TECHNICAL SKILLS:

• Provide dedicated administrative support in a professional, confidential and organized manner
• Maintain calendars and schedule both on and off-site meetings
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Maintain and update distribution and contact lists
• Organize/maintain department files, both electronic and hard copy
• Daily interaction will all Functional Teams
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Ability to work proficiently and calmly under pressure situations
• Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
• Work on special projects as necessary

LEADERSHIP BEHAVIORS:

• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
• Must be strong team player and assist other department staff when necessary
• Willingness to learn and take on projects
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

OPTIMAL PRIOR EXPERIENCE:

• Detailed knowledge and experience in Microsoft Word, Power Point, Excel
• Ability to become proficient in multiple IT applications
• Experience in prioritizing work and multi-tasking - Strong sense of urgency
• Outstanding organizational and follow-up sills - Discretion with sensitive information
• Excellent written and verbal communication skills
• Requires creative thinking and problem-solving skills
• Respects & values differences, acts with integrity, and operates with justice