Academic Program Operations Manager 999480

Xavier University invites applications for an Academic Programs Operations Manager to support the operations of the School of Psychology, with a focus on the Clinical Psychology Doctoral (PsyD) program. The position oversees admissions, accreditation, budget, and curriculum coordination for a large, dynamic academic unit serving 80–90 doctoral students, 170–200 psychology majors, and 50–70 minors.  This position is anticipated to start mid-January 2026.

Key Responsibilities

Admissions Management (≈50%)

• Lead PsyD admissions from inquiry to matriculation, serving as the primary contact for prospective students.
• Manage applications through Slate CRM, coordinate interviews and onboarding events, and track offers/enrollment.
• Conduct initial application reviews and collaborate with university offices on recruitment and orientation.

Accreditation & Compliance

• Prepare required reports and self-studies for APA accreditation.
• Collect and analyze student, alumni, and faculty data for program quality metrics.
• Manage student compliance for clinical practica (immunizations, background checks, etc.).

Budget Management

• Oversee School of Psychology budgets, expenditures, and resource allocations.
• Manage hiring, payroll, and tuition remission for approximately 25 teaching/graduate assistants.

Curriculum Coordination

• Collaborate on course scheduling and enrollment management.
• Monitor enrollment data to inform planning and support program assessment and improvement.

Qualifications

• Bachelor’s degree required; Master’s preferred
• 3–5 years of related experience
• Strong communication, organizational, and data management skills
• Proficiency in Microsoft Office; experience with Slate CRM preferred

To ensure consideration, interested and qualified candidates should submit a resume, cover letter and the names and contact information of three professional references on Xavier University’s website.  Review of applications will start on November 14, 2025.  Applications will be accepted until the position closes at the University’s discretion.

Benefits:

• Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family.  Eligibility varies by position and employment class.
• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.