Administrative Assistant II, Williams College of Business 999478

Xavier University’s Williams College of Business is seeking a highly organized, student-focused Administrative Assistant for the Undergraduate Office. This fast-paced role is perfect for someone who enjoys working in an academic setting and is committed to supporting student success.  We’re looking for a proactive problem-solver with strong communication skills, attention to detail, and the ability to manage multiple tasks, schedules and deadlines.

KEY RESPONSIBILTIES

• Customer Service & Student Support.  Be the welcoming first point of contact for students, faculty, and guests. Provide confidential, solution-oriented assistance, and connect individuals with the right campus resources.
• Office & Administrative Management.  Oversee the daily operations of the undergraduate office—manage calendars, answer emails and calls, order supplies, and manage student workers, budgets, and purchasing processes.
• Campus Collaboration & Communication.  Partner with faculty, staff, and key administrative offices (Academic Advising, Registrar, Financial Aid, Bursar, Admissions, etc.) to maintain accurate records, support seamless registration, and ensure timely, effective communication.
• Event & Program Coordination.  Assist in planning and executing student-focused events, such as student orientations, major/career exploration days, and academic recognition programs. Support college study abroad initiatives and recruitment events.
• Data & Records Management.  Maintain student records, help promote and process scholarships, and generate reports using university systems (e.g., Banner, Workflow, Canvas, EAB). Ensure compliance with confidentiality and academic policy standards.

EDUCATION & EXPERIENCE

• High school diploma or equivalent.  Associate’s or Bachelor’s degree preferred.
• 1-3 years of experience in an office environment or related.
• Ability to adapt to a changing environment and handle multiple priorities.
• Excellent communication, organizational, and analytical skills.
• Proficient in Microsoft Office, with aptitude to learn new software and systems

This is an hourly position working 37.5 hours per week. 

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University’s website.

Applications will be reviewed immediately and accepted until the closes at the University’s discretion.

BENEFITS

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.