Administrative Coordinator, Office of the President

Xavier University is seeking a highly organized, brand-ambassador to serve as Administrative Coordinator for the Office of the President. This critical role requires exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role demands a highly resourceful individual with a strong work ethic and a vocational passion for “doing all the little things, right” to support the President.

As the first point of contact (both in-person & via phone/email) for the President’s Office- this role requires the highest level of Presidential professional standards and a deep commitment to our Jesuit, Catholic mission.

At the direction of the Chief of Staff, primary responsibilities include:

• Presidential Brand ambassador: Welcome visitors and triage inquiries (both in-person and via phone) for the Office of the President.
• Budget Management: Responsible for managing all budgets under the purview of the Office of the President. This includes managing office supply budgets, processing invoices, p-card reconciliation and ensuring timely payments to vendors.
• Office Management: Supports the Office of President team in all day-to-day logistics for Presidential Operations- including, but not limited to: maintaining office policies, supporting event management, and administrative support to the Executive Assistant to the President & Chief of Staff and Director of Presidential Operations/Board of Trustees Liaison.
• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.
• Project Support: Assist with special projects and initiatives related to presidential operations as assigned by the Chief of Staff.
• Other Duties: Perform other administrative and executive support duties as assigned by the Chief of Staff to ensure the President's optimal effectiveness. This will occasionally include support outside normal business hours.

Qualifications:

• Bachelor's degree.
• Robust written and verbal communication skills, including strong grammar, spelling, and proofreading abilities.
• High proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook and Microsoft Teams.
• Exceptionally strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.  
• Highest level of professionalism, integrity, and discretion.  
• Commitment to Xavier’s Jesuit, Catholic mission

BENEFITS:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University’s website.  Applications will be reviewed immediately and accepted until the position closes at the University’s discretion.