Administrative Assistant II, Departments of Criminal Justice & Speech, Language, and Communicative Behavior 999627

The Departments of Criminal Justice and Speech, Language, and Communicative Behavior at Xavier University invites applications for the position of Administrative Assistant II. This is an hourly position working 30 hours per week and requires the role to be available to work on campus full-time.

As a Catholic Jesuit university, Xavier University is committed to educational excellence, the service of faith, and the promotion of justice, and therefore, the dignity of every individual.

Primary responsibilities include but not limited to:

• Assisting department chairs and faculty with administrative tasks
• Maintaining faculty files
• Completing FLAC (payment system) workflows for all faculty and adjuncts
• Guiding new faculty and new adjuncts through the hiring procedures
• Maintaining student records
• Coordinating semester course offerings
• Maintaining department budgets
• Supervising student workers

 Qualifications:

•  High school degree required; Bachelor’s degree preferred
• 3-5 years of experience required
• Excellent communication skills and a strong commitment to working as part of a collaborative team
• Detail-oriented and well-organized
• Ability to work independently on multiple projects across two departments

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University’s website. 

Review of applications will start on April 30, 2025.  Applications will be accepted until the position closes at the University’s discretion. 

Benefits:

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

·        Comprehensive insurance plans including medical, dental, vision, and prescription coverage

·        Tax-advantaged accounts including health savings accounts, flexible spending accounts, and dependent care accounts

·        Financial security via life and long-term disability insurance, accident and critical illness insurance, and retirement savings plans

·        Generous paid time off work options including vacation, sick leave, and holidays

·        Tuition remission for employees and their eligible dependents