College of Arts and Sciences Dean's Office Operations Coordinator 997931

Xavier University’s College of Arts and Sciences (CAS) is seeking a CAS Dean’s Office Operations Coordinator to provide administrative budgetary, clerical, and event support.  The ideal candidate will be an adaptable problem-solver with excellent communication skills and impeccable attention to detail.  The ability to multitask and work with diverse populations is essential to the position. 

JOB RESPONSIBILITIES: 

• Serves as a college liaison for the Dean’s Office and coordinates college-wide strategic initiatives.
• Provides administrative and budgetary support and oversight for the college’s faculty-led Study Abroad program.
• Coordinates and monitors multiple calendars.
• Serves in the role of Building Coordinator for Alter Hall.
• Provides administrative support to CAS departments and serves as a liaison to onboard new faculty.
• Monitors and manages multiple departments within the College of Arts and Sciences.
• Serve as the primary buyer for Xavier’s e-Procurement system purchases for the Deans’ Office and serves as a backup buyer to the college’s academic departments. Prepares forms necessary for completing miscellaneous financial transactions in support of all areas.
• Provide backup operational support to academic departments to include assistance with hiring needs, reporting, website updates and responding to student and faculty inquiries.
• Assists in the building, editing, and updating of course schedules

JOB REQUIREMENTS: 

• High School Diploma or equivalent.  Bachelor’s Degree preferred
• Minimum 1-3 years of administrative experience
• A demonstrated skill within Microsoft Office programs, including high proficiency with Excel
• Excellent customer service skills
• Ability to master and organize details
• Ability to work both independently and collaboratively
• Effectively prioritizes tasks to manage multiple project

Preferred Qualifications and Experience:

• Experience with Banner, UniMarket (or other e-Procurement systems)
• Experience in academic organizations

To ensure consideration, qualified/interested applicants must submit a cover letter, resume, and the names and contact information of three professional references on Xavier University's website. 

Application review will begin immediately and will be accepted until the position closes at the University’s discretion.

BENEFITS:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax-advantaged accounts, including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.