Executive Admin, Transformational Engagement

World Vision is hiring an Executive Administrator to serve in the Transformational Engagement Division.

At a Glance

Role: Executive Administrator

Reports to: Senior Director, Strategy and Operations

Location: Federal Way, WA

Required Experience: High School/GED or equivalent. Work experience in office administration or related field; 5- 8 years. Work experience supporting high level staff preferred.

Work Authorization: Must be authorized to work in the U.S.A. for any employer.

Estimated Salary Range: $31.00 - $36.00 per hour

The Job

Provide overall coordination of division and office staff, technical assistance and research, and implementation of various projects under minimal supervision and requiring significant use of own judgement and discernment. Help carry out our Christian organization’s mission, vision, and strategies. Personify the Ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign.

Responsibilities Will Include

·       Keep Christ central in individual and corporate life. Actively participate in and contribute to the spiritual disciplines of the organization (Christian conduct, devotions, chapel, prayer, worship); incorporate WV Core Values into decisions within scope of role.

·        Perform complex and diverse administrative duties directly related to the achievement of department/division or program goals and strategies that involve high-level contacts and exposure to sensitive information, necessitating considerable use of tact, diplomacy, discretion and judgement.

·        Perform and coordinate key projects and liaise with internal and external contacts on project and information needs.

·        Read, review and analyze mail, prioritize and delegate to staff as appropriate. Perform follow-up on action items as needed.

·        Perform research and prepare reports on highly confidential or technical issues for leadership. Prepare and/or edit internal and external reports, papers, and drafts as needed.

·        Maintain technical, confidential, and special project files in an organized, easy to use format.

·        Coordinate meetings, maintain calendars, coordinate conferences, perform timekeeping functions, and make travel arrangements as needed.

·        May supervise one or more clerical staff.

·        Work collaboratively with team members when assigned to work as a member of a team.

·        Perform other duties as assigned.

·        Maintain awareness of corporate goals, objectives, organizational announcements, and activities. Reference and follow organizational policies and procedures, seeking clarity as needed.

You Bring These Skills

·       Decision-Making: Makes decisions, takes actions or makes commitments, after considering the available courses of action and the needs and values of others.

·       Flexibility/Adaptability: Demonstrates ability to adapt to new ways of doing things; is willing to attempt new ways to solve problems and maximizes performance and opportunity in a constantly changing work environment.

·       Attention to Detail: Accomplishes tasks thoroughly, showing concern for all the areas involved no matter how small, at the appropriate level for the task.

·       Organization: Demonstrates organizational skills including time/task management, file/office management, and planning.

·       Balancing Multiple Priorities: Balances the needs and interests of various stakeholders and makes decisions involving competing goals, objectives and alternatives. Prioritizes tasks and redirects work effort in response to changes in priorities.

·       Confidentiality: Respects the confidentiality of sensitive information. Reveals information to others only on a “need to know” basis.

Requirements

High School/GED or equivalent. Work experience in office administration or related field; 5- 8 years. Work experience supporting high level staff preferred.

Salary & Benefits

WVUS Pay Grade Level: 221

Estimated hiring range is $31.00 - $36.00 per hour.

Job offers are based on relevant qualifications and pay equity.

Please indicate your salary expectations in the application.

In addition, we have a robust and comprehensive benefits package to round our total compensation package. Click here to learn more.

About World Vision

We're a global Christian humanitarian organization. We partner with children, families, and their communities to empower them as they reach their full potential by tackling the causes of poverty and injustice. For nearly 75 years, World Vision has followed Jesus' example to show unconditional love to the poor and oppressed. We serve every child regardless of faith.

What Happens Next?

Applications are reviewed weekly. Short-listed candidates will be contacted for an initial phone conversation with a recruiter. If questions arise at our end about your application, we will message you to learn more. We encourage you to submit a PDF resume and a cover letter! Our goal is to fill this vacancy with the right person in the shortest amount of time.