At Make-A-Wish® America, we are more than a great place to work — our work is life-changing. Together, we create life-changing wishes for children with critical illnesses. Nearly 40 years ago the inspiration for Make-A-Wish began with one little boy's wish to be a police officer. Today, together with our volunteers, donors, staff and supporters, Make-A-Wish has granted more than 500,000 life-changing wishes and transformed countless lives. 

THE ROLE  

The Executive Assistant is an integral member of the executive administration team, providing support to the executive office and contributing significantly to departmental operations. This position reports directly to the Executive Integration Manager (EIM) with matrixed reporting to the CEO. 

Where You Come In 

As the Executive Assistant you will:    

• Research, prioritize, and follow up on incoming matters and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, and/or response
• Handle various administrative tasks such as managing calendars, coordinating meetings with internal and external stakeholders, reconciling expense reports, and plans/coordinates travel itineraries
• Proactively create meeting calendars, prepares, and distributes meeting notifications, agenda materials, and minutes- manages all correspondence around meeting execution
• Prepare materials and presentations using research, insights, qualitative and quantitative data, in collaboration with the data governance and strategy teams
• Responsible for virtual and in person meeting prep, setup including facilities, A/V needs, or other special meeting needs
• Board Committee Support- writes and distributes minutes and maintains accuracy of committee minutes and attendance records
• Collaborates on a variety of special projects
• Maintain key documents including contact information lists and ensures that staff milestone recognitions are coordinated
• Other duties as assigned 

 What You’ll Need  

• 5+ years’ experience providing administrative support to C-suite leaders
• Must possess strong interpersonal skills, maintain high integrity and discretion, and ensure confidentiality with various stakeholders
• Proficient in Microsoft Office: Word, Excel, PowerPoint and experience in CRM a plus 
• Strong verbal, written, and interpersonal communication skills, demonstrating the ability to engage with diverse internal and external stakeholders professionally
• Exceptional customer service orientation
• Detail-oriented
• Proven ability to work both collaboratively and independently
• Position may require travel to organizational conferences and events. 

WHAT WE OFFER 

BENEFITS 

• Comprehensive benefit package, effective day 1: Medical, Vision*, Dental*, Wellness
• Competitive compensation with annual incentive potential    
• Health Savings Account and Flexible Spending Account Options    
• Health Reimbursement Account fully funded by Make-A-Wish 
• Short Term Disability*, Long Term Disability* and Life Insurance 
• Additional Insurance Plans: Accident, Critical Illness, Hospital Indemnity, Pet Insurance through Figo 
• 401(k) Retirement Savings Plan with 5% match after one year of service
• Eligibility for student loan forgiveness through the Public Service Loan Forgiveness Program   
• The organization will send a laptop, 24” monitor, and a docking station/adaptor to new hires 

TIME OFF 

• Up to 15 PTO days 
• 10 Sick Days 
• 11 Paid Holidays 
• 2 Volunteer Days after one year of service 
• 2 Personal Days accrued annually   
• Maternity Leave      

ALSO... 

• Employee Awards and Recognition Programs    
• Individual and Leadership Development     
• Discounts and special offers for theme parks, events, hotels, concerts, and movie tickets   

*Monthly premiums paid for the employee for vision, dental, and short/long term disability. 

Who We Are: 

Our vision is to grant the wish of every eligible child. Through our mission, we are uniting communities to grant life-changing wishes.   As the world’s largest wish-granting organization, we strive to create a sense of community and an environment where we warmly embrace our wish families, volunteers, and colleagues.

Joining Make-A-Wish means becoming part of a mission that believes in the power of a wish.  

Trouble submitting an application?

We’re thrilled that you’re interested in joining our mission! If you’re experiencing any hiccups while submitting your application, don’t worry – technology can be tricky sometimes. Here are a couple of quick tips to help you out:  

• Clear Your Cache and Cookies: Sometimes, a fresh start is all you need. Clearing your browser’s cache and cookies can often resolve submission issues.  
• Try a Different Browser: If clearing your cache doesn’t do the trick, switching to another browser might help. Browsers like Chrome, Firefox, Safari, or Edge are all great options. 

We respect and ensure equal opportunity, regardless of race, religion, ethnicity, national origin, age, gender identity, sexual orientation, disability, perceived disability and other legally protected characteristics. Make-A-Wish America utilizes E-Verify in its hiring practices to achieve a lawful workforce.