GENERAL SUMMARY

The Administrative Assistant II is responsible for providing administrative support duties for the Food & Beverage department. The duties include payroll, managing files, processing human resources paperwork, and performing general office tasks.

CORE SCOPE OF POSITION

• Greets visitors and directs them to the appropriate area or person.
• Sorts and distributes mail.
• Screens incoming phone calls and routes to appropriate team members/departments.
• Composes and prepares documents, correspondence, and reports.
• Records and transcribes meeting minutes.
• Files documents either in digital form or hard copies, scanning, copying, and faxing documents.
• Acts as payroll designee for the department.
• Updates, maintains, reviews, and approves team member attendance sheet while ensuring correct information is entered in the payroll system.
• Generates team member’s attendance report and advises managers when disciplinary action is necessary. 
• Works closely with Human Resources on team members returning to work, or restriction if applicable, following leave of absence and workers’ compensation cases.
• Processes paperwork including the new hires, terminations, promotions and transfer to other departments, status changes on team members, office space set-up, parking, office keys, card keys, computer access, and lockers.
• Orders maintenance supplies as needed, such as cleaning chemicals, tools, and equipment.
• Prepares check requests; tracks purchase orders and reconciles department expenses.
• Establishes and maintains working relations with internal and external guests.
• Ensures that a clean, safe, hazard-free work environment is maintained.
• Adheres to all company and department policies, procedures, and standard operating guidelines
• Performs other duties as assigned.

STYLE SERVICE COMMITTMENT

All Team Members commit to delivering Viejas STYLE Service, our own unique delivery of hospitality service that creates an experience our Guests never want to leave. As a Viejas Team Member, your commitment to – and upholding of --- these standards is important and necessary to ensure Viejas is a place our Guests and Team Members enjoy as a place to stay, play, dine and work!

INTERACTION

•  Interacts with internal and external guests.

SUPERVISION

• Does not provide supervision to other team members.

Required Skills

KNOWLEDGE AND SKILLS

• Strong verbal, written, and interpersonal communications skills.
• Strong guest service skills and attention to detail.
• Intermediate skills in Word, Excel, and internet search software relevant to the position.
• Knowledge of payroll system.
• Strong organization skills.
• Ability to pay close attention to detail, multitask, and manage time.
• Ability to maintain high level of confidentiality.
• Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude.
• Ability to multitask and work well under stress.
• Must be a self-starter and able to adjust to change.
• Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates.

Required Experience

EDUCATION/CERTIFICATION

• High school diploma or GED preferred.

EXPERIENCE

• Must be age 21 years of age or older.
• 2 to 4 years of administrative duties or related experience.
• 1 to 2 years general understanding of payroll and HR systems experience preferred. ADP knowledge is preferred.