GENERAL SUMMARY

Purchases goods, supplies, and services to support the enterprise’s operational and administrative functions. Evaluates and selects or recommends suppliers; prepares bid packages; solicits bids; analyzes quotes; conducts cost/price analyses; negotiates prices; participates in site surveys and ensures justification is in place for all procurement actions taken. Provides direction to junior buyers as needed.

CORE SCOPE OF POSITION

• Prepares and solicits competitive bids, quotations, and proposals with specifications, terms, and conditions.
• Prepares bid packages, solicits bids, analyzes quotes, and conducts cost/price analyses as requested.
• Performs cost/ benefit analyses on planned acquisitions.
• Prepares and/or issues purchase orders and contracts.
• Negotiates the lowest possible cost for the commodity, and acts to obtain the best value good or service by considering cost, quality, warranty, and schedule (timing) needs.
• Maintains emphasis on cost reduction, cost avoidance, and value added procurement.
• Participates in meetings with suppliers and company personnel to resolve schedule and delivery requirements, supplier capability issues, and other problems that might affect the supplier’s ability to meet contractual requirements.
• Initiates adjustments with suppliers for replacement of materials not conforming to purchase specifications, return of unacceptable materials, and other cancellations and resultant charges and credits.
• Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
• Reviews supplier samples and/or demonstrations with the buying organization management and/or user departments.
• Develops and maintains effective relationships with suppliers, including the ability to solve differences.
• Verifies appropriate authorizations, signatures and GL number for all requisitions.
• Assists with preparation of capital purchase packages.
• Obtains review and approval of proposed contracts and agreements with the legal department.
• Maintains accurate tracking systems, including databases for open orders and contracts. Ensures information in tracking system is accurate and current.
• Monitors and maintains warehouse inventory level of goods and supplies at adequate levels enabling the warehouse to fill requisitions received, without excessive stocking.
• Maintains an awareness of new materials, products, technical advances and sources of supply by reviewing technical manuals and catalogs and interviewing supplier's representatives.
• Recommends substitutions when specific materials are not available or when the number of suppliers is limited.
• Develops and maintains market awareness through merchandise shows, trade periodicals, and other sources to secure new product and pricing information.
• Develops and prepares strategies and tactics for vendor negotiations, including compilation of appropriate background and historical data prior to vendor meetings.
• Utilize additional techniques such as strategic alliances/partnerships and just in time and/or vendor managed inventory replenishment methods to increase effectiveness of managing vendor relationships.
• Recommends and implements cost savings programs.
• Performs various administrative duties required to support ongoing operations. Duties include receiving and distributing mail, responding to letters, emails, and telephone inquiries, relaying messages, maintaining departmental filing and supplies as directed.
• Maintains database of assigned commodities and/or vendors.
• Acts as representative for department in meetings with corporations, government agencies, and other organization as needed.
• Maintains knowledge of and effectively promotes company services, guest promotions, and players’ club program.
• Maintains a clean, safe and hazard free work environment.
• Adheres to all company and department policies, procedures, and standard operating guidelines.
• Performs other duties as assigned.

STYLE SERVICE COMMITTMENT

All Team Members commit to delivering Viejas STYLE Service, our own unique delivery of hospitality service that creates an experience our Guests never want to leave. As a Viejas Team Member, your commitment to – and upholding of --- these standards is important and necessary to ensure Viejas is a place our Guests and Team Members enjoy as a place to stay, play, dine and work!

INTERACTION

• Interacts with internal and external guests with a positive attitude and professionalism at all times.

SUPERVISION

• Provides junior buyers with performance of their duties including explanation of terminology, processes, or training, as needed.

Required Skills

KNOWLEDGE AND SKILLS

• Knowledge of purchasing organization and management concepts, including units of measure, inventory replenishment and economic order quantity.
• Knowledge of procurement practices and terminology, negotiation concepts, and related fundamental business law.
• Proficient working with a computerized enterprise management system, to include procurement, inventory and purchase requisition functions.
• Working knowledge of Microsoft Word and Excel.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent time/project management and organizational skills with ability to handle multiple projects.
• Must be a self-starter and able to adjust to change.
• Ability to work a flexible schedule to accommodate company and team members’ needs.

Required Experience

EDUCATION/CERTIFICATION

• Bachelor's degree in business administration  or related field; or
• CPM certification and the equivalent in education/experience.

EXPERIENCE

• 7+ years directly related to purchasing experience. (Food & Beverage required)