Professional Development Coordinator
To be considered, applications must be submitted by: November 4, 2021
TITLE: Professional Development Coordinator
POSITION NO.: P03516
SECTION: Department of Juvenile Justice/Administrative Services/Office of Staff Development and Training
HIRING SALARY: $45,000.00
HOURS: 8:00 A.M. – 5:00 P.M., Monday – Friday; (hours may vary to include evenings and weekends)
CONTACT: Human Resources (850) 201-8510 or via email at email@example.com
MAJOR FUNCTION: The Professional Development Coordinator is a grant funded position. The Coordinator is housed within the Department of Juvenile Justice and will report to the Program Manager (contingent). This position will also assist and oversees daily operations in support of the Learning Consultant Manager and Deputy Director of Staff Development & Training.
Primary duties will include, but are not limited to:
- Master Scheduling – Highly proficient in organizational and scheduling skills. Able to effectively manipulate MS Outlook, Website portals, SharePoint, and hardcopy calendars. Works in tandem with the Business Manager, Learning Consultant Manager, FPSI, colleges and other business entities to arrange dates and locations for L.E.A.D and Academy trainings. Assists with roster management, logistical preparation and calendar navigation. Communicates weekly, monthly schedules to include but not limited to: SD&T staff, internal and external customers, DJJ staff, providers, program areas and members attending training events and classes. Coordinates schedules and ensures accurate publication to the Web, SD&T Newsletter, SkillPro and other electronic venues. Responsible for posting L.E.A.D and Academy special events and specialty courses. Serves as the gateway for listing SD&T activities. Keeps members, staff and participants informed of scheduling changes. Ability to plan and forecast upcoming activities in support of SD&T operations. Determines the need for classes based on input from SD&T leadership and stakeholders.
- SD&T Calendar Publishing– Collects information and formats layout for Web publication. Works with Course Developer, Business, L.E.A.D and Learning Consultant Manager to ensure all relevant dates are captured. Uses the push-pull technique to send and gather information related to conferences, workgroup meetings, learning events, CPM cohort schedules, Academy and L.E.A.D dates. Coordinates with SD&T Director to ensure coverage of staff meetings by sending meeting requests and/or follow-up information. Communicates with internal and external groups to eliminate redundant efforts, overbooking and maximize resource allocation. Calendars include but are not limited to SD&T courses, Training Center 1318, DJJ events, special programs, graduations, proctoring schedules, reoccurring meetings and workshops for fiscal and calendar year.
- Database Management – Responsible for roster management for L.E.A.D Institute, to include but not limited to; Certified Public Management (CPM) cohort sessions, CPM assignment tracking and communications, CPM conference attendees, L.E.A.D tracking and L.E.A.D assignments. Highly skilled in MS Excel, knowledge of Access, SharePoint and other tracking software. Able to manipulate tables for reports and conduct data analysis in support of L.E.A.D training events, courses and programs. Help monitor L.E.A.D measurements and program effectiveness thru the use of statistical data, charts and reports. Flag L.E.A.D utilization among program areas, providers, DJJ staff and stakeholders. Assists in preparing data in support of scheduling trends, planning, inventory management, budget, and travel. Prepare weekly, monthly, quarterly executive reports that reflect CPM and L.E.A.D activity. Monitor and govern electronic/hardcopy record retention practices such as k:drive, spreadsheet security. Provide and troubleshoot system enhancements. Serve as a liaison to L.E.A.D Institute members with inquiries about program status. Track workflows and communicate what stages L.E.A.D participants are in the process. Develop user friendly and readily available canned and customized reports.
- Communications Editing – Responsible for editing, proofreading, reviewing and preparing text for publication, to include but not limited to: Website postings, SD&T Newsletter, editing flyers, official memorandums, interoffice communications, programs and notifications sent on behalf of the SD&T Director and/or designated staff. Assists with editing content for curriculum and/or training materials in preparation for L.E.A.D and Academy courses. Helps craft responses to training requests such as audits, questionnaires, reports, Secretary’s Newsletter, articles and other required documentation. Excellent written and grammatical skills with the ability to turn projects around in the specified timeframe with minimal to no errors. Supports SD&T staff in highlighting current events, collecting written input for correspondences, interfacing and/or following-up with Subject Matter Experts (SMEs) and other entities external to SD&T. Highly knowledgeable and effective in MS Word, business writing and capturing of concrete/accurate information. Maintains active distribution list internal and external to SD&T.
- Training Center Coordinator – Coordinates training events to include but not limited to: Lunch-n-Learn’s, Certified Public Management (CPM) courses, regular training courses, special events and occasions held in the DJJ Training Conference Room 1318. With approval; responsible for scheduling, equipment maintenance, and agreed-upon conference room set-up. Work with SD&T staff to secure badges, determine seating style and assist with signage. Be on hand to troubleshoot and/or contact the appropriate personnel of room situations (MIS, General Services, Security, etc.). Communicates and posts changes to the schedule while interfacing with customers/members internal and external to SD&T and/or DJJ. Periodically test equipment and report need for repairs. Ensure the room is returned to normal status and follows-up with any noncompliance. Helps maintain, amend, draft, and update policies related to the use of Room 1318 and its equipment. Be responsible for securing site as determined by authorized leadership and other duties as assigned.
MINIMUM TRAINING/EXPERIENCE: A high school diploma or its equivalent and nine years of professional or technical experience in areas such as procurement, planning, scheduling, customer service, budgeting or a combination of education and experience. The bachelor’s degree from an accredited college or university is preferred and may substitute for four years of the required experience.
SUCCESSFUL APPLICANTS WILL DEMONSTRATE THE FOLLOWING: Knowledge of juvenile justice policy, procedures, and practices. Knowledge of communication technologies, such as electronic mail, the Internet, etc. Skilled in organizational scheduling. Skilled in consulting and providing technical assistance. Skilled in developing and maintaining collaborative relationships. Skilled in roster management, logistical preparation and calendar navigation. Skilled in formatting layouts for Web publication. Ability to conduct literature research related to juvenile justice. Ability to effectively manipulate MS Outlook/Excel, Website portals, SharePoint, hardcopy calendars and other tracking software. Ability to edit, proofread, review and prepare text for publication. Ability to plan, organize/coordinate training events. Ability to communicate effectively verbally and in writing. Ability to work independently with minimum guidance and be a self-starter. Ability to utilize problem-solving techniques. Ability to work effectively with a team. Ability to operate personal computers and audio visual aids.
Preference is given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim. Note: Please upload your DD214 as an attachment as part of your application at the time of submission.
***TCC is an Equal Opportunity/Affirmative Action/E-Verify Employer ***
The selected candidate identified for this position will be required to successfully complete a criminal background check, which may include fingerprinting.
The College uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires. Tallahassee Community College does not discriminate against any person on the basis of age, color, disability, ethnicity, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status in its programs and activities. Inquiries regarding the College’s non-discrimination policies may be directed to: Renae Tolson, Equity Officer, Room 239 Administration Building, 444 Appleyard Drive, Tallahassee, FL 32304, (850) 201-6074, firstname.lastname@example.org.
All persons are encouraged to apply.
If you need an accommodation to participate in the application/selection process, please notify Human Resources at (850) 201-8510.
This position is located in Tallahassee, FL. View the Google Map in full screen.