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Traffic Safety Fiscal Assistant - P06858


Tallahassee, FL
ID: 2132-429




** Application Deadline: Open Until Filled **

(First review will begin on October 25, 2021) 


TITLE:                          Traffic Safety Fiscal Assistant       

SECTION:                      P06858  

HIRING SALARY:          $35,568.00 annually  

HOURS:                         8:00 A.M. – 5:00 P.M., Monday – Friday, with some evening and weekend exceptions  

CONTACT:                    Human Resources (850) 201-8510 or via email at 


MAJOR FUNCTION: The Traffic Safety Fiscal Assistant is a grant funded position housed at the Florida Department of Transportation.  The position reports directly to the Traffic Safety Administrator at the Florida Department of Transportation and is responsible for tracking subgrant award and reimbursement processes.    

Primary duties include, but are not limited to: 

    • Document and track the processing of claims for reimbursement received by the FDOT State Safety Office
    • Create and maintain expenditure tracking spreadsheets
    • Scan claims for reimbursement and transmit for payment
    • Annually archive subgrant files
    • Reconcile monthly payment logs to actual payment vouchers
    • Log concept papers received by FDOT State Safety Office
    • Create and mail concept paper notification letters
    • Log equipment certifications
    • Reconcile paper and electronic files
    • Review, create, and edit miscellaneous documents and correspondence
    • Create forms required for subgrant execution (debar, risk, indirect)
    • Facilitate document execution via the departments DocuSign system
    • Enter data in state and federal systems (FFATA, SAM, and GTS)
    • Send notifications to staff regarding the status of pending claims, subgrants, and monitoring’s
    • Track and mail safety items for distribution

MINIMUM TRAINING/EXPERIENCE: Bachelor’s degree from an accredited college or university and previous experience as a staff assistant, support staff, secretary and/or related work experience requiring employee to be responsible for operations, management assistance or administrative related work.  Professional and non-professional experience may substitute on a year for year basis for the required college education. 

KNOWLEDGE, SKILLS AND ABILITIES:   Ability to understand and apply applicable rules, regulations, policies, and procedures. . Ability to review reimbursement claims against budgets.  Experience reconciling and reviewing financial reports. Excellent skills in the use of computers using word processing, spreadsheets, email, and Adobe.  Excellent written and verbal communication skills.  Ability to apply sound judgment and problem-solving skills.  Ability to work independently and as a team player.  Ability to work with a wide variety of people.   Ability to plan, organize, and coordinate work assignments using good time management skills. 

Preference will be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim.  Note:  Please upload your DD214 as an attachment as part of your application at the time of submission. 

***TCC is an Equal Opportunity/Affirmative Action/E-Verify Employer ***  

The selected candidate identified for this position will be required to successfully complete a criminal background check, which may include fingerprinting. 

The College uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires.  Tallahassee Community College does not discriminate against any person on the basis of age, color, disability, ethnicity, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status in its programs and activities. Inquiries regarding the College’s non-discrimination policies may be directed to: Renae Tolson, Equity Officer, Room 239 Administration Building, 444 Appleyard Drive, Tallahassee, FL 32304, (850) 201-6074,   

All persons are encouraged to apply. 

If you need an accommodation to participate in the application/selection process, please notify Human Resources at (850) 201-8510.

This position is located at 605 Suwannee Street, Tallahassee, FL. View the Google Map in full screen.