Serving as a member of the Development Team, the Executive Assistant to the EVP & Chief of Development supports Stetson University by taking on the role of primary administrative support staff person for the Executive Vice President and the Development and Alumni Engagement Division.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Employment duties include, but are not limited to the following: 

• Provide direct support to the Executive Vice President; these duties include, but are not limited to, management of the EVP’s Outlook calendar, scheduling meetings with both internal and external constituents, preparing agendas, taking minutes, compiling, and preparing meeting and presentation materials as needed, composing correspondence and fundraising proposals, and making travel arrangements
• Coordinate University Leadership and Cabinet meetings and communications on behalf of the EVP
• Schedule, prepare, and coordinate Board of Trustees Financial Health Committee meetings, which includes management of the committee’s OnBoard Board portal
• Provide outreach to alumni, donors, and friends of the university to secure visits for the EVP with major gift donors and prospects
• Provide support to the Director of Strategic Initiatives and Campaign Manager on special initiatives as needed
• In coordination with the Director of Strategic Initiatives and Campaign Manager, assist with the management of the EVP and Chief of Development’s portfolio, and coordinate donor visits with the President which includes making travel arrangements and coordinating briefings for the President
• Work closely with Development Operations and Prospect Research to keep EVP updated on portfolio constituents, which includes review of pledges, opportunities, and fundraising totals
• Maintain Development & Alumni Engagement personnel records and manage and maintain salary and expense budgets
• Management of the Division’s Microsoft Teams/SharePoint document storage and communication platform
• Responsible for talent management onboarding to offboarding
• Coordinate internal staff events for the Development & Alumni Engagement Division, i.e. holiday luncheon, planning meetings /workshops, retreats, and etc.
• Handle telephone calls and visitors on behalf of the EVP, providing information and assistance when appropriate
• Serve as liaison between the EVP and other Development & Alumni Engagement staff members and assists in problem solving
• Perform other site and position specific functions as assigned

Required Skills

• Ability to maintain the highest level of confidentiality
• Ability to utilize technology to its full potential with an understanding of the role AI plays in Development and Higher Education
• Ability to compose effective correspondence and to perform complex office tasks without referral to a superior
• Ability to make decisions in accordance with established policies and procedures
• Ability to deal effectively and courteously with internal and external inquiries and complaints, through friendly and helpful communication
• Ability to supervise and delegate tasks with direction from the EVP, as needed
• Support the University’s Mission and Values in their role

Required Experience

• A bachelor’s degree is desired; however, a combination of education and experience will be considered in lieu of the degree

Ideal Candidate Qualifications:

• Experience with Microsoft Office Suite including Teams/Sharepoint
• Experience working in a CRM
• Experience working in a board management platform

Work Environment: Work is generally performed in an office environment with occasional events that may take place outside of the office.

Salary Grade:  6