The Assistant Director of Annual Fund and Special Events oversees the day-to-day operations of The Hatter Athletic Fund, focusing on donor services, stewardship, and strategic communication as it relates to the annual fund campaign. In addition, this position will be responsible for the coordination and execution of all donor hospitality and fundraising events for Stetson University Athletics development team. The Assistant Director will plan and execute all Stetson University Athletics donor events, game day hospitality, and special events. For athletic events without donor hospitality, this position may assist with game day operations. In addition, this position will have a dotted line to the University Development and Alumni Engagement Office to provide and adhere to the policies and procedures of gift processing, database management, written gift agreements, platform input/export, and stewardship.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Employment duties include, but are not limited to:

• Oversee the day-to-day operations of the Hatter Athletic Fund
• Work in coordination with Stetson’s Annual Giving Director for Athletic and University Giving Days as well as mass solicitations, marketing, and giving platforms
• Work in coordination with Stetson’s Executive Director of Advancement Services for gift processing, database management, mailing/contact lists, gift agreements, fundraising event payments
• Liaison to University Major Gift staff on Athletic Director’s and coaches’ funding needs
• Oversee stewardship planning for Annual Fund (Major Gifts & Planned Giving)
• Manage all donor and special events to include planning, invitations, staffing, and implementation
• Manage portfolio of donors and prospects and identify, solicit, and cultivate benefactors for annual gifts for athletics
• Create and manage confidential reports, lists, and documents for donors, volunteers, and staff
• Collaborate with staff members to develop and execute programs in support of initiatives
• Represent Hatter Athletic Fund at events
• Manage time and execution of all communications and coordinate donor lists, invitations, and other communication
• Create and coordinate releases with athletic and university alumni, development and marketing offices
• Work in coordination with Development Marketing to design and distribute annual Hatter Athletic Fund guide to all donors
• Provide input into the budgeting process and manages fund allocation
• Develop new sources for fundraising and revenue
• Prepare and execute written communications and strategically planned communication
• Work with Associate Athletic Director for External Operations in managing activities, services, and membership benefits
• Represent athletics with University Advancement in planning events, solicitations, and annual plans
• Assist with game day operations, when needed

Required Skills

• Outstanding verbal and written communication skills
• Strong critical and creative thinking abilities
• Firm working knowledge of concepts, practices, and procedures and ability to use in varied situations
• Must be able to work flexible hours, including some evenings and weekends
• Willingness and ability to engage in overnight travel and work weekends
• Experience with Microsoft Office
• College athletic annual fund experience
• Knowledge of NCAA rules and compliance
• Experience with Raiser’s Edge/Blackbaud

Required Experience

• Bachelor’s degree and knowledge of NCAA rules and regulations
• Related experience in an area such as alumni development, fundraising, prospect research, special events, game operations or business development

Must possess and maintain a valid driver’s license and an acceptable driving record as determined by the University’s auto insurance carrier.

Salary Grade: 5