St. John’s, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 

A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.  

Department: Institutional Advancement  

Job Title: Assistant Director, Advancement Events

Reports to: Associate Vice President, Institutional Advancement

Campus: Queens

Job Summary: 

The Assistant Director, Advancement Events is responsible for the planning, oversight, logistics, and coordination of Advancement (fundraising and alumni relations, with primary emphasis on fundraising) events within the division of Institutional Advancement. The role requires strong organizational skills, creativity, attention to detail, and multitasking. The Assistant Director will serve as the primary point of contact for Advancement events, ensuring they are properly planned and executed.

Essential Functions:

• Serve as the primary point of contact for the Annual President’s Dinner, the largest fundraising event at the University, raising an estimated $4M annually;  solicit and secure gifts and sponsorships in support of the President’s Dinner and other applicable event opportunities
• Work with the relevant partners in the Office of University Events on joint initiatives
• Plan, organize, and execute events on behalf of the division of Institutional Advancement
• Manage budgets and expenditures relative to assigned events
• Manage relationships with vendors and various service providers
• Create event timelines, schedules, and run of show materials for each event
• Manage various event committees as needed
• Under the supervision of the Associate Vice President, partner with relevant colleagues (i.e., the Director of Donor Relations on Stewardship-related        initiatives and events; the Director of Planned Giving on Planned Giving-related initiatives and events; and relevant colleagues in           
• Alumni Relations) as needed
• Coordinate logistics, including venue setup, catering, transportation, audiovisual equipment, décor, and staffing
• Collaborate with various student organizations to secure student volunteers to speak or to represent the University at various events as needed
• Conceptualize and propose ideas for new event initiatives for Institutional Advancement
• Evaluate event success and gather feedback for future improvements 

Competencies

•        Ability to work independently. 
• Strong interpersonal and communication skills, both verbal and written. 
• Multitask, demonstrate attention to detail, and balance their workload.  
• Work in a fast-paced work environment and be willing to embrace change. 
• Work cooperatively in a team environment. 
• Lead event strategy meetings. 
• Possess a knowledge of Microsoft Office and demonstrate a willingness to embrace recent technology. 

Supervisory Responsibility

The position supervises one graduate assistant and will delegate tasks throughout the year.  

Work Environment

While performing the duties of this job, the employee is routinely required to sit, stand, and move about, to carry work, reach with hands and arms, climb stairs, communicate, and hear. The employee must occasionally lift or move up to 25 lbs. Specific vision abilities required by the employee include close vision, distance vision, and color vision, depth perception, the ability to adjust focus and all-day use of a computer.

Employees must frequently exercise flexibility (ability to shift from one task to another) and routinely work within time constraints and maintain attentiveness. In addition, they are frequently involved in social interactions that require oral and written communications and are required to hear conversations in moderate noisy environments.

Position Type/Expected Hours of Work

This is a full-time position. Standard workdays and hours are Monday through Thursday, 8:30 a.m. to 4:30 p.m. and Friday, 8:30 a.m. to 3:00 p.m. Throughout the year, in support of Institutional Advancement events, some late-night and weekend work is required.

Travel

This is an on-campus position and requires daily travel to campus. Some travel may be required in support of Institutional Advancement events to locations outside of the Queens Campus.

Required Education and Experience:

·        Bachelor's degree in Event Management, Hospitality, or related field.     

        Minimum 2-3 years relevant experience in event planning and management   

 Experience with Microsoft Office and Outlook

Preferred Education and Experience:

·        Master’s Degree in Event Management, Hospitality or related field

3-5 years relevant experience in event planning and management with a preference for Fundraising/Alumni Relations events

Experience in a higher education environment

Experience using development software and/or online event applications

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

In compliance with NYC’s Pay Transparency Act, the annual/hourly salary range for this position is $66,300 - $70,900. St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.  

*Important Note- St. John’s is NOT an E-Verify Employer  

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events 

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 

St. John’s University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.