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Assistant Registrar for Operations
Administrative/Professional --> Enrollment Management & Admissions
St. John’s, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.
Department: Office of the Registrar
Specific Job Title: Assistant Registrar – Operations
Reports to: University Registrar
Campus: Queens
Job Summary:
The Assistant Registrar in Operations will be part of the data management systems, applications, and reporting team for the Office of the Registrar. They will create, design, develop, and run reports based on end-user needs using Argos and Ellucian Insights. This position will control and maintain comprehensive information resources, ensure consistency, and integrity of data. They will develop and write detailed reports based on collected data, ensuring accuracy and clarity. This role combines report writing and technical support as well as assistance with other software issues in the office.
This position reports to the University Registrar and will work closely with the Assistant Registrar for Operations.
Essential Functions:
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Create reports using Argos and Insights.
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Work closely with the University IT department to support the conversion from Access to Argos reporting.
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Work with complex and dynamic data sets, ensuring data security and privacy.
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Provide training for self-service reports and develop a process manual for data reporting.
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Must have the ability to work in a team-based environment and communicate with technical and non-technical staff and faculty; can set and meet aggressive deadlines; and be responsive to planned and ad hoc requests.
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Be a collaborative, innovative, strategic, and creative problem-solver with a demonstrated track record of building/supporting a data-driven culture and producing timely, accurate reports in a fast-paced, deadline-driven environment.
Competencies:
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Possess excellent oral, written, and technological skills (Experience in Ellucian Banner and Argos or other SOL-based reporting).
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Expert-level, demonstrable experience in developing reports, complex queries, and reporting metrics required.
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Comprehensive data reporting and analysis skills required.
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Advanced organizational, time management, and process management skills.
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The ability to use sound judgment in all situations and discretion with confidential data required.
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Strong interpersonal and analytical problem-solving skills.
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Ability to work collaboratively and effectively relate to multiple constituencies.
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Understanding of FERPA preferred.
Work Environment:
This position operates in a professional office environment; This position is required to use standard office equipment such as personal computers, printers, etc.
Physical Demands:
While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work/laptop and use controls; reach with hands and arms; climb stairs; communicate. The employee must occasionally lift or move up to 5 lbs. Specific vision abilities required by the employee include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus, etc
Position Type/Expected Hours of Work:
This is a permanent position. It is full-time (Monday through Thursday, 8:30 a.m. to 4:30 p.m. and Friday, 8:30 a.m. to 3:00 p.m.
Required Education and Experience:
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Bachelor's degree required.
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3-5 years relevant data analysis or registrar reporting experience, preferably in a University.
Preferred Education and Experience:
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Knowledge of SQL.
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Experience in Ellucian Banner and Argos reporting.
Other Duties:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
In compliance with NYC’s Pay Transparency Act, the annual salary for this position is $64,350. St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.
*Important Note- St. John’s is NOT an E-Verify Employer
St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events
Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.
St. John’s University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
This position is located at 8000 Utopia Parkway, Queens, NY. View the Google Map in full screen.