Supervise the office workflow, ensuring proper handling and disposition of subpoenas, transcript requests, lawsuits, union grievances, and regulatory complaints.  

Manage the office budget, tracking expenses and outside counsel fees and expenses and communicating with outside counsel and vendors to ensure budget discipline and cost control.  

Liaise with administrative and academic units to identify, disseminate, and respond to legal queries as appropriate.  

Control the calendars of the General Counsel and the Deputy General Counsel to ensure proper resource allocation.  

Create, in collaboration with the Office of the President, materials for presentation and/or submission to the Board of Trustees. 

Conduct research into legal and regulatory developments in higher education and issues-based legal research. 

Oversee the whistleblower hotline and other internal reporting apparatuses to ensure the timely evaluation and handling of relevant issues by the General Counsel and Deputy General Counsel. 

Manage office supplies, expense reports, on-site visits, and Information Technology needs.  

Develop and maintain the Office of General Counsel website. 

Establish and maintain effective filing and organizational systems, both physical and electronic, to store and retrieve corporate documents, records, and reports. 

Communicate with the University’s insurance brokers and agents, reviewing and summarizing status reports. 

Oversee the proper implementation of the electronic case management and filing system. 

Review policies and procedures to help determine compliance with current local, state, or federal law. 

Provide administrative support for labor relations, acting as the primary point of contact for collective bargaining questions and inquiries (internal and external). 

Attention to Detail – Accurately processes and maintains legal documentation, schedules, and records. 

Confidentiality – Maintains strict confidentiality when handling sensitive legal and institutional matters. 

Communication – Demonstrates strong written and verbal communication skills; communicates clearly with internal and external stakeholders. 

Organizational Skills – Effectively prioritizes tasks, manages multiple assignments, and meets deadlines. 

Interpersonal Skills – Works well with colleagues at all levels and maintains professional relationships with outside legal counsel and institutional partners. 

Problem-Solving – Identifies and resolves administrative and procedural challenges with sound judgment. 

Technological Proficiency – Uses Microsoft Office Suite, document management systems, and other relevant legal or university software efficiently.  

Prolonged periods of sitting at a desk and working on a computer. 

Occasional lifting of files, boxes, or office supplies (up to 15 pounds). 

Manual dexterity required for keyboarding and document handling. 

With a bachelor’s degree, a minimum of 5 years of administrative or paralegal experience.  

Without a bachelor’s degree, a minimum of 7 years of administrative or paralegal experience. 

Demonstrated proficiency in office management.  

Experience maintaining confidential information and handling sensitive and substantive matters with independent judgment and discretion. 

Ability to research governmental regulations, laws, and legislation. 

Aptitude for challenging and intellectually stimulating work. 

Paralegal certification or legal administration training. 

Experience collaborating with general counsel, attorneys, or executive leadership in a legal or higher education environment. 

Familiarity with legal research tools, public records systems, and case management software. 

Knowledge of university policies, compliance practices, and governance structures.