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Secretary to the Associate Dean for Graduate Education & Research and Associate Dean for Professional Development
Staff/Clerical
St. John’s, established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.
Secretary to the Associate Dean for Graduate Education & Research and Associate Dean for Professional Development
College of Pharmacy and Health Sciences
St. John’s University
Position Title: Secretary to the Associate Dean for Graduate Education & Research and Associate Dean for Professional Development
Organizational Structure: The individual is employed as a staff member in the Office of the Dean, College of Pharmacy and Health Sciences and works under the supervision of the Associate Dean for Graduate Education & Research and Associate Dean for Professional Development.
Responsibilities for:
The Office of Graduate Education & Research:
- Maintain graduate program databases.
- Effectively use the University’s Banner system to complete administrative tasks.
- Maintain and manage confidential graduate education and research files.
- Assist the Associate Dean for Graduate Education and Research for program operations, outreach, and alumni events.
- Effectively use Proquest ETD, the University Library’s theses and dissertation database.
- Processes graduate theses/dissertations in ProQuest ETD, ensuring formatting compliance
Office of Professional Development:
- Coordinate and provide on-site support for internal and external Office of Professional Development events
- Process Continuing Education (CE) Requests and CE processing with ACPE
o Training and Proficiency in Formstack
o Training and Proficiency with Lecture Panda
- Manage the APhA Immunization Course including:
o Manage participant communications and registrations
o Tracking home study completion and live session attendance
o Tracking registrations on Give Campus platform
- Assist and coordinate ACPE Accreditation activities
- Support preceptor development and other CE or certificate programs.
- Monitor the pharmacyce@stjohns.edu email inbox
General Responsibilities:
- Serves as the primary communication liaison for the Associate Dean (s), managing professional correspondence and interactions with students, faculty, administrators, and stakeholders across both internal and external channels
- Maintains critical documentation and records in databases, ensuring accuracy and timeliness
- Demonstrates proficiency in essential software platforms including:
o Slate, Formstack, Microsoft Office applications
- Provides comprehensive support for Office of the Dean operations, including:
o Manage front desk reception duties with professionalism.
o Representing the office at College events
o Contributing to special College initiatives and projects
o Maintaining a professional office environment
- Executes administrative tasks as directed by the Associate Dean for Finance & Administration and the Associate Dean for Professional Development, ensuring efficient workflow and operational support.[SS1]
- Adapts to emerging needs and takes on additional responsibilities as required to support office objectives and institutional goals.
- Consistently demonstrates the highest standards of professional workplace conduct by:
o Maintaining discretion and confidentiality in all communications and interactions.
o Maintaining appropriate business attire and presentation
o Contributing to a positive and collaborative work environment
Qualifications:
Required:
- High school diploma
- 2+ years secretarial experience
- Advanced Microsoft Office Suite proficiency
- Strong database management skills
- Excellent communication skills
Preferred:
- Bachelor's degree
- Demonstrated adaptability in fast-paced environments
- Eagerness to learn new systems and processes
- Collaborative mindset with proven team experience
In compliance with NYC’s Pay Transparency Act, the annual salary for this position is $48,400. St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.
This position may be relocated to any of St. John’s University’s physical locations at any time.
St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events
Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.
St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
This position is located at 8000 Utopia Parkway, Queens, NY. View the Google Map in full screen.