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St. John's University


Admission Processing Assistant - Temporary


Queens, NY
ID: 218883-951

St. John’s established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 


A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  



Title: Admission Processing Assistant - Temporary

Department: Admission Operations

Campus: Queens


Job Description:

The Admission Processing Assistant - Temporary is critical to the Operations team, providing the processing responsibilities of the Admissions Office in order to meet the enrollment strategies of the University.




  • Evaluate and match high volumes of supplementary documents to the student record.
  • Enter hundreds of inquiry cards into the Recruitment Database.
  • Review application data for 100+ students on a daily basis. Make updates and match student records within our Integration software.
  • Communicate in a professional manner to students, faculty, administrators and outside agencies.
  • Participate in Admission events on campus including Open House and Accepted Student Day.
  • Search for documents from previous students in the Electronic Database. Store in the recruitment database.
  • Understand University policies, procedures and current strategic plan for the critical success of achieving the enrollment goals.



  • High School Diploma or its equivalent required.
  • Excellent customer service skills and attention to detail a must.
  • Good interpersonal, verbal and written communication skills.
  • Knowledge of Microsoft Word, Excel, and Access.
  • Prior University or Admission experience preferred.
  • Familiarity with CRM database (SLATE), Banner ERP, Data Transfer/AXIOM and the Electronic Filing Cabinet (EFC) a plus.
  • Must be able to work independently, take initiative, and work as a team member.


All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law.


This position may be relocated to any of St. John’s University’s physical locations at any time.



Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 


St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 

This position is located at 8000 Utopia Parkway, Queens, NY. View the Google Map in full screen.