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St. John's University


Bursar Assistant- Nonstudent Deposits


Queens, NY
ID: 218839-951

St. John’s established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 


A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  



Bursar Assistant- Nonstudent Deposits



Job Summary: 


Reporting to the Associate Bursar, this Student Financial Services Bursar Staff is responsible for processing and preparing departmental and student deposits. 


Essential Functions: 


  • Primary processor for daily Departmental Cash Receipt deposits and cash management 
  • Review and process cash receipts from departmental deposits daily 
  • Assist in researching and processing departmental bounced checks 
  • Assist in yearly audit information gathering 
  • Ensure all monies (student and departmental) are prepared and processed in Banner and deposited daily to the bank 
  • Ensure that ACH files are confirmed and accepted by Bank of America once processed by Associate Bursar 
  • Assist in updating all spreadsheets for Queens and SI bank record keeping for reconciliation and audit purposes 
  • Manage and administer petty cash for the University
  • Reconcile and periodic audit of petty cash accounts on Queens, Staten Island and Manhattan campuses 
  • Coordinate cash advances for departments upon approval by Business Affairs
  • Reviewing and approving student worker timesheets 
  • Maintain the ordering of office and mailing supplies 
  • Provide back up support at peak times to SFS service area in Bent Hall through a walk-in service center operation, engages visitors and provides University information related to a broad range of departments, policies, and procedures and assists the campus community with financial aid and student account-related functions 
  • Assist in posting mail payments, refunds of credit balances and adjustments to student account system 
  • Review confidential mail material and communications for proper distribution. 
  • Provides back up support for CSC on email correspondence on the Office of Student Financial Services webmail account 
  • Provides back up phone support on student account related issues to the Customer Service Call Center Provides advisement on the University tuition payment plan process and student account policies 
  • Provide good, effective customer service interactions with a diverse population of students, staff, faculty, alumni and outside agencies and keeps the Associate Bursar abreast of any issues which could impact customer service satisfaction and accounts receivable 
  • Perform other clerical duties as needed 
  • Keep the University Bursar abreast of any issues with student accounts that may impact customer service, student accounts and University relationship with outside agencies 




  • The ability to respond to inquiries or complaints from students, staff, faculty and third parties. 
  • The ability to work quickly and accurately with minimal supervision.
  •  Excellent organizational skills and ability to handle multiple task with varied deadlines. 
  • The ability to adapt to change. 


Supervisory Responsibility 


  • This position manages student workers. 


Work Environment 


  • This job operates in a professional office environment.
  • Routinely uses a computer, standard office equipment such as copiers, phones/voice mail, fax, scanner, printers, etc. 
  • This individual is routinely exposed to indoor environment with moderate noise level and on occasion may need to work outside. 
  • The job is an on campus position but individual must be prepared to work remotely if needed and must have own access to Wi-Fi, laptop and a cell phone. 


Physical Demands 


  • While performing the duties of this job, the employee is routinely required to sit, stand, move about, to carry work, reach with hands and arms, climb stairs, communicate, hear.
  • The employee must occasionally lift or move up to 25 lbs. Specific vision abilities required by the employee include close vision, distance vision, color vision, peripheral vision, depth perception the ability to adjust focus and all day use of a computer. 
  • Employee frequently exercises flexibility (ability to shift from one task to another). 
  • Employee routinely works within time constraints and maintains attentiveness intensity. Employee frequently involved in social interactions which require oral and written communications. 
  • Employee required to hear conversations in moderate noise environments. 


Position Type/Expected Hours of Work 


This is a full-time on campus position. Standard work days and hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. Some late night and weekend work is required. 




Travel is primarily local. 


Required Education and Experience: 


  • High school diploma 


Preferred Education and Experience: 


  • years Student Account or Higher Education Experience 
  • Experience with Microsoft Excel, Word 
  • Experience using Ellucian -Banner 


Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 


“All persons hired are required to be vaccinated against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law.”


St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events. 


Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 


St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 

This position is located at 8000 Utopia Parkway, Queens, NY. View the Google Map in full screen.