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St. John's University


Department Chair Secretary - Rhetoric, Communications, and Theatre


Queens, NY
ID: 218821-951


St. John’s established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 




A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  




Department of Rhetoric, Communication & Theatre: Department Chair Secretary

 St. John’s College


Essential Functions: 

  • Work with Department Chair and Assistant Chair to develop and implement any projects for the Department  
  • Serve as Department liaison to meet with students and support student engagement  
  • Work with full and part-time faculty to coordinate and prepare teaching schedules  
  • Review and monitor the Department’s budget, maintain records, and advise the Chair of the status of the budget  
  • Prepare contracts for full and part-time faculty  
  • Receive and post faculty syllabi each semester according to CBA  
  • Maintain an adequate supply of office supplies to support the office and departmental teaching needs.   
  • Maintain and update the departmental syllabi  
  • Follow up on departmental matters with the appropriate university office 
  • Attend Department meetings, compile minutes form meetings  


Support Department Faculty: 

  • Coordinate with the college office and Human Resources during contract time and during new hire periods 
  • Work with Department faculty to manage faculty requests (e.g. reserve rooms, order supplies, copy exams, etc.)  
  • Maintain records of faculty addresses and phone numbers  
  • Confer with faculty regarding student issues and/or conflicts 


Department Teaching/ Course Schedule:  

  • Prepare Department’s course schedule each semester in consultation with Department Chair & P&B 
  • Follow-up on Banner regarding the status of the courses as well as conferring and updating the Chair on any discrepancies 
  • Process changes to the schedule due to cancelations, changes to availability  
  • Preparation of semester adjunct contracts, updating Adjunct Assignment worksheet and upon approval entering information into on-line Banner/UIS system to generate contracts 
  • Work with part-time faculty and Human Resources to complete relevant paperwork  
  • Confer with Honors Program and other Departments to resolve any problems with cross-listed courses  
  • Once finalized, post schedule for faculty & students  


General Responsibilities:  

  • Maintain and order office supplies  
  • Post schedules, notices, or relevant information  
  • Distribute to faculty important notices from Provost’s Office, Dean’s Office, or Department Chair  
  • Coordinate with faculty and IT any tech issues in and outside of the classroom  
  • Reserve University space for Department meetings, special events  
  • Maintain the Department Office, mailroom  
  • Coordinate the reporting of maintenance issues to Facilities Dept. for repairs, etc. 
  • Provide assistance to Communication Sciences and Disorders department if and when needed. 



Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time, with or without notice. 


Skills: Working knowledge of MS Office Suite (Work, Excel, PowerPoint, OneDrive, Teams), Internet and E-mail. Knowledge of Banner is favorable. Safely operate office equipment (Computer, copier, fax, printer, scanner and phone). 



  • High School Diploma required.  
  • Minimum 3 to 4 years’ experience, preferably in education setting.  
  • The ideal candidate must have excellent interpersonal, verbal and written communication skills.  
  • Good time management and organizational skills are required/ 
  • Must exhibit flexibility and be able to perform successfully independently as well as with others. 


“All persons hired are required to be vaccinated against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law.”


St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events. 


Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 


St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 


This position is located at 8000 Utopia Parkway, Queens, NY. View the Google Map in full screen.