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St. John's University


Director of Deferred Maintenance

Administrative/Professional --> Facilities

Queens, NY
ID: R4722

St. John’s established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 


A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  


Director of Deferred Maintenance 



Job Summary:  


  • The Director of Deferred Maintenance will function as an active member of the Design & Construction department, maintain our assets within regulatory conditions to avoid any safety issues, mitigate violations and manage multiple construction projects from inception to completion and participating in project teams as required. The position will report to the Executive Director of Design & Construction. 


Essential Functions: 


  • Manage Local Law 11 requirements pertaining to building envelops 
  • Full understanding of all local laws 
  • Address active leaks and aging roofs, windows, facades and foundations, road repairs and all related deferred projects 
  • Maintain our assets within regulatory conditions to avoid violations 
  • Fully versed in mechanical and electrical systems 
  • Ensure that projects are constructed in accordance with design, budget and schedule 
  • Manage client requests, reviews, approvals, schedules and other communications as well as project closures 
  • Analyze bids and recommend vendors, contractors and consultants to the Exec Director 
  • Strictly follow University rules and regulations in conjunction with NYC Laws 
  • Review contractor’s payment requisitions and ensure clients’ needs are met 
  • Assist, review and negotiate contracts, liaising with legal counsel as appropriate in conjunction with the Executive Director of D & C 
  • Develop, recommend and implement project plans for annual budgeting 
  • Monitor and control progress, cost and budget throughout the project cycle 
  • Review and negotiate change orders with contractors 
  • Manage project within budget and within schedule 
  • Conduct field reviews, survey existing conditions and identify potential risks  
  • Track project cost details and provide periodic updates to management 
  • Manage project related files with current computer software systems 
  • Manage daily e-mail communications 
  • Manage project budgets and process invoices promptly 
  • Coordinate contractor work and deliveries with University schedules 




  • Full understanding of all local laws 
  • Access and navigation of DOB website 
  • Great negotiation skills with vendors 
  • Management dashboard reports and budget creation 
  • Advanced in computer software systems (Microsoft Office suites, AutoCAD, etc.)  
  • Manage daily e-mail communications 


Supervisory Responsibility 

This position will manage employees in the Deferred Maintenance department/function and is responsible for the hiring and performance management of the employees within that department.  Employee support will be addressed based on yearly workload and projects requirements. 


Work Environment 

This position will operate from the Campus Facilities and Services office currently located at the ROTC building at the Queens campus. All required equipment for this role such (computers, printers, etc.) are provided by the department. 


Physical Demands 

While performing the duties of this job, the employee is required to visit and survey project sites; carry sample materials of all kinds, climb stairs; communicate. Visual inspections play a significant role to help identify any potential issues and remedies.  


Environmental Conditions 

All candidates should be aware construction and renovation/repair projects provide exposure to noise, fumes, odors, gases, dust, hazards, etc.  


Position Type/Expected Hours of Work 

This is a full-time position. The normal working hours of work are Monday through Friday, 8:30 a.m. to 4:30 p.m. However, the nature of the position may require additional hours to make sure all aspects of any job are proceeding without any disturbance to the University 



This position will oversee deferred maintenance at all major campuses and other building on and off the Queens campus. Traveling to those locations will be part of the job responsibility. 


Required Education and Experience:  

  • Bachelor’s degree required in architectural/engineering or related fields 
  • Minimum of ten years of project management experience in the design and construction field 
  • Proven ability to manage complex projects, priorities, and meet deadlines on time and within budget 
  • Fully versed at managing a project team, when required, consisting of construction manager, general contractor, consultant, architect, expeditor, etc.  
  • Strong organizational, problem solving and analytical skills 
  • Must have strong oral and written communication skills, and be customer focused to understand and appropriately respond to client’s needs 
  • Be able to demonstrate solid leadership and presentation skills 
  • Risk assessment capabilities 
  • Ability to work with high-level administration and academic staff 
  • Working knowledge of building codes and standards including NYC FISP and all aspects of building envelopes 
  • Experience in handling multiple tasks and projects concurrently 
  • Ability to establish priorities 
  • Ability to work in a team environment 
  • Strong attention to details 



“All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law.”



St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events. 


Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 


St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 


This position is located at 8000 Utopia Parkway, Queens, NY. View the Google Map in full screen.