POSITION SUMMARY

Perform a variety of routine and non-routine clerical and administrative tasks in support of an assigned individual, a group of individuals, or a location. Project a professional image and maintain the necessary resources to facilitate a cohesive and productive work environment.

What you’ll do:

1.     Provide office/job support to Project Management team.

2.     Create and modify documents using MS Word and Excel. Create presentations using PowerPoint.

3.     Issue purchase orders, track and manage material/equipment purchases.

4.     Manage job OCIP/CCIP, MWBE requirements, bonds, and document control.

5.     Perform general clerical duties, including copying, faxing, sorting, binding, supplies inventory, and miscellaneous errands.

6.     Set-up and maintain filing systems (electronic and hard copy).

7.     Set up and coordinate meetings (conference room and teleconferencing).

8.     Take meeting minutes and transcribe dictation tapes.

9.     Act as a liaison from office to field and other company departments (if applicable).

10.  Perform research via internet.

11.  Maintain manager calendar(s). 

12.  Pull building permits and request inspections.

13.  Manage subcontractor agreements and process subsequent work agreements.

14.  Process monthly progress billings using company software and AIA Documents.

15.  Process and post job change orders as required.

16.  Code invoices for payment.

17.  Assist with tracking various projects from beginning to end and help project management monitor their success.

18.  Perform additional assignments as requested.

What you’ll need to be successful:

·        Knowledge of office routines and business protocol

·        Experience in billing, construction terms, paperwork and processes.

·        Strong computer skills and ability to work effectively in MS Office

·        Strong written and verbal communication, interpersonal, and organizational skills

·        Ability to type 50-60 WPM accurately

·        Familiarity with office equipment (copier, fax, scanner, printer, multi-line phone system, calculator/adding machine)

·        Ability to multi-task and prioritize

·        Knowledge and accuracy in arithmetic

·        Has working knowledge of reporting and billing needs in the construction industry

·        Has working knowledge of documentation, systems, and management procedures in the construction industry

What you bring to the table:

·        High school degree or equivalent with 1-2 years of business school/clerical training preferred

·        3-5 years of proven support/experience in the construction industry

YOU Matter 

PEOPLE FIRST: BUILDING TALENT BY DESIGN 

At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels. 

If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued. 

If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLE, SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY. 

Benefits: 

As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family: 

• 401(k) Plan 
• Competitive Pay
• Medical, Dental, Vision Insurance 
• Term Life, AD&D Insurance, and Voluntary Life Insurance 
• Disability Income Protection Insurance 
• Pre-tax Flexible Spending Plans (Health and Dependent Care) 
• Holidays/Vacation/Personal Time/Life Events Leave 
• Numerous training opportunities and company-paid membership for professional associations and licenses 

For more information on Southland Industries, please visit our website: Southland Careers or on Facebook or LinkedIN  

To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland 

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics. 

**All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. ** 

**We are not able to offer sponsorship of employment at this time** 

If you don’t feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we’re doing as a company.