Division Payroll Specialist

POSITION SUMMARY

Responsible for processing all aspects of the weekly union multi state and multi trade payroll for the division. Provides exceptional customer service and support to union employees coordinating as needed with division Foremen, Superintendents, and Construction Managers.  Offers accounting assistance to the Division Accounting Department and Corporate Payroll.

What you’ll do:

• Processes weekly payroll for union employees at the division level.  This includes multiple trade unions across various states.
• Works with union employees and supervisors to ensure that time is approved, captured, and processed accurately and timely. 
• Administers accurate employee payroll records, including new hire paperwork, payroll form updates, status change forms, and employee terminations. 
• Helps monitor and track employee paid time off balances (vacation, holiday, jurisdictionally mandated sick and safe leave, and other personal time off) and provides updated reports to management regularly.
• Helps to coordinate and process any necessary payroll adjustments ensuring the proper documentation has been provided, including wage rate or fringe adjustments, expense reports, travel pay, subsistence, allowance, or other pay corrections.
• Prepares weekly job cost entries to transfer labor costs from overhead to specific jobs and assists operations with cost transfers for labor that was incorrectly coded.
• Prepares and submits weekly and monthly payroll reports, such as certified payroll, OCIP/CCIP reporting, employee change reports, timesheet submission reports, and or other compliance documentation.
• Supports the Division Payroll Team and Corporate Payroll in ensuring that payroll information is communicated timely and effectively while maintaining confidentiality and high levels of customer service.
• Assists with other special projects as required.

What you’ll need to be successful:

• Proficiency in computer usage with intermediate to expert Excel skills, and prior experience using various payroll processing and reporting systems.
• Strong problem-solving abilities, including identifying and resolving straightforward payroll or accounting discrepancies promptly, and knowing when to escalate complex issues for management resolution.
• Maintains confidentiality and handles sensitive information discreetly.
• Demonstrated multitasking skills, meeting critical deadlines even under pressure, and adapting to a dynamic environment.
• Effective written and verbal communication, with strong interpersonal skills for interacting with employees at all levels.
• Detail-oriented, highly organized, and possesses strong analytical capabilities.
• H.S Diploma required with a minimum of 2-3 years payroll or other finance function experience required. Associates degree preferred.

YOU Matter 

PEOPLE FIRST: BUILDING TALENT BY DESIGN 

At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels. 

If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued. 

If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLE, SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY. 

Benefits: 

As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family: 

• 401(k) Plan with 50% Company Match (no cap) and immediate 100% vesting 
• Annual incentive program based upon performance, profitability, and achievement 
• Medical, Dental, Vision Insurance – 100% Paid for Employee 
• Term Life, AD&D Insurance, and Voluntary Life Insurance 
• Disability Income Protection Insurance 

• Pre-tax Flexible Spending Plans (Health and Dependent Care) 
• Holidays/Vacation/Personal Time/Life Events Leave 
• Numerous training opportunities and company paid membership for professional associations and licenses 

For more information on Southland Industries, please visit our website: Southland Careers or on Facebook or LinkedIN  

To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland 

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics. 

**All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. ** 

**We are not able to offer sponsorship of employment at this time** 

If you don’t feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we’re doing as a company.