Grantee Specialist - Region VI

THIS IS FOR A FUTURE OPENING

GRANTEE SPECIALIST 

OFFICE OF HEAD START TRAINING & TECHNICAL ASSISTANCE REGION VI

The Grantee Specialist (GS) has a strong program design and management background to support our Head Start Training and Technical Assistance (TTA) team in Region VI.  The Grantee Specialist (GS) provides intensive on-site training and technical assistance to HS/EHS grant recipients based on Regional Office (RO) assignments. The GS is deployed to work directly with grant recipients with program and management compliance findings identified through the federal monitoring process which requires travel and the ability to work on-site for periods of time ranging from one day to several weeks.  The GS works remotely and resides in Region VI. 

Remote position but must be located in AK, LA, NM, TX

Responsibilities/Duties: 

• Provide on-site, group and virtual TTA to grant recipients related to governance, program management, and fiscal operations, including supporting grant recipients in the following areas: 

• Correction of areas of noncompliance and deficiencies identified through the federal monitoring process.  
• Development and implementation of a Quality Improvement Plan (QIP) that addresses root causes of the areas of noncompliance and deficiencies for grant recipients, as directed by the RO. 
• Improvement of program oversight and management in areas of concern identified through the RO oversight process. 

• Review Federal monitoring reports, data from the Head Start Enterprise System (HSES) and current Program Information Reports (PIR) to establish initial consultation with the grantee. 
• Produce and maintain outcome reports on grantee performance. 
• Maintain regular and timely communication with appropriate RO staff on delivery of TTA and progress toward corrective actions or quality improvement. 
• Provide resources that are appropriate to support the QIP process for assigned grant recipients. 
• Provide all data entry of action steps and progress to the Head Start Enterprise System (HSES). 
• Develop and provide effective presentations and training in areas related to program management and fiscal operations. 
• Participate in meetings including but not limited to National TTA meetings, Regional Office meetings, team conferences, and one-on-one meetings with the ECS Manager. 
• Provide various progress reports including, but not limited to weekly, monthly, and other periodic reports; meetings, events, and technical assistance; Monthly Travel; and quarterly plans for activities and expected outcomes. 
• Provide content expertise in implementing national and regional priorities and initiatives. 
• Work in partnership with federal Program Specialists to deliver high quality TTA services to grant recipients 

• Support emerging OHS priorities and initiatives.  

Required Skills: 

• Understanding and knowledge of the process involved in developing a Quality Improvement Plan (QIP). 
• Familiarity with the Improving School Readiness for Head Start Act of 2007, Head Start and Early Head Start Programs, OHS Monitoring Protocols and processes, and knowledge of Head Start Program Performance Standards and Other Regulations. 
• Ability to work both independently and in a team environment. 
• Sustained concentration and attention to detail and accuracy. 
• Ability to prioritize and manage workload and deadlines. 
• Excellent analytical and problem-solving skills. 
• Risk management skills (e.g., identification/ analysis). 
• Providing training and technical consulting assistance to an audience with varying skill levels. 

Required Experience: 

• A minimum of a BA or BS Degree—with a preference for a master's degree—in a field related to program design and management from an accredited university or college.  If the highest degree was awarded more than ten years ago, the resume should be specific regarding courses, conferences, seminars that have been attended that ensure you have remained current in the field of program design and management. 
• A minimum of 5 years of experience related to program design and/or organizational management and/or fiscal operations with Head Start/Early Head Start programs and the development and implementation of comprehensive management systems. 
• Demonstrated experience supporting grant recipients to improve the effectiveness and quality of program operations and management systems. 
• Demonstrated experience providing technical consultation with governing bodies, management teams and program staff. 
• Demonstrated experience assisting organizations to address compliance issues. 
• Demonstrated experience analyzing and redesigning systems for grant recipients in order to improve the effectiveness and quality of program operations. 
• Demonstrated skill and ability to communicate clearly, both orally and in writing, to various audiences. 

• Demonstrated expertise in fiscal areas including budgeting, multiple funding sources, applicable uniform guidance regulations, HS specific audits, and the fiscal role of the governing body. 
• Demonstrated experience facilitating group discussions and presenting to a range of audiences. 
• Demonstrated experience analyzing data and assisting programs to make data driving decisions. 
• Intermediate to advanced level experience with recent versions of Microsoft Suite, such as Word, Excel, PowerPoint, Outlook, and Internet Explorer; ability to use current webinar technology and audio conferencing.  Familiarity with Smart Sheets preferred. 
• Sufficient flexibility to work on-site with grant recipients for periods of time ranging from one day to several weeks, at the request of the regional office. 
• Valid Driver’s License and access to transportation.