Employee Concerns Program Coordinator (HR-0513)

Job Code:       ECP02

Grade Level:   10 (Exempt)

PER SOCCo Policy DND-HR-PRO-00001: Internal employees must be in current position for (1) year or greater to be eligible to apply.

Contingency of Employment:

Position Overview

Under limited supervision, is responsible for various elements that assist project execution and the day-to-day operations of the Employee Concerns Program, in support of the Company’s philosophy and the 

DOE requirement to implement an Integrated Safety Management System (ISMS) and maintain a Safety Conscious Work Environment (SCWE).  The ECP program operates in a manner that meets the operational and developmental needs of the project and all personnel while ensuring site compliance with all contractual, statutory, and regulatory requirements, and functions under approved procedures and accepted industry practice.

§  Manages the FBP Employee Concerns Program. 

§  Plans, implements, manages, and executes all aspects of program development and implementation of the FBP Employee Concerns Program in accordance with applicable Federal and Departmental policies and standards.  

§  Oversees and either independently, or in conjunction with necessary technical subject matter experts, conducts investigations into employee concerns.

§  Utilizes quantitative or qualitative methods to collect and analyze data with the goal of detecting trends that are not readily apparent and that warrant corrective measures.

§  Independently develops recommendations for FBP Management to effect appropriate resolution of concerns.  Such resolution often includes incumbent independently developing and overseeing implementation of corrective action plans to resolve identified deficiencies. 

§  Plans and leads annual assessments of the FBP Employee Concerns Program,  identifies  necessary actions to improve program operations, and develops, implements, and oversees action plans to effect such improvements.

§  Monitors issues to maintain schedule, and ensures investigations are comprehensive and thorough.

§  Plans, organizes, coordinates, and performs activities in accordance with established policies, procedures, systems, and requirements.

§  Prepares periodic employee concerns status reports for project executive management and the requirements established by the prime contract.

§  Prepares reports and other documentation relevant to employee concerns.

§  Designs and implements employee concerns investigations through strategic planning and implementation activities.

§  Reviews investigation reports prepared by other employee-centered organizations and provides feedback and guidance as necessary. 

§  Investigates allegations forwarded from the PPPO (DOE) Office, OIG, or other applicable organization and/or entity.

§  Manages significant investigations involving quality, safety, health, environmental, security, and reprisal for engaging in protected activities.

§  Provides training to employees on the Employee Concerns Program.

§  Serves as a point of contact for senior project management, organizational management, and senior government officials pertaining to ongoing employee concerns issues.

§  Maintains close working relationships with Project Management and Human Resources.

§  Represents the company to client and maintains client relationships.

§  Ensures Employee Concerns Program files are maintained with strict confidentiality. 

§  Interfaces with groups inside and outside the organization (other departments, unions, SBUs, projects, WEMS, DOE, vendors).

§  May be assigned special projects.

§  Develops or reviews/updates various plans, policies, or procedures as needed.

§  Maintains positive employee relations.

§  Performs duties complex in nature.

§  Other job related duties as assigned.

§  Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies, procedures, and applicable regulations and performs assigned duties in a safe manner.

§  Actively participates in Safety Work Groups.

Working Conditions

Work in an office at a normal environmental restoration atmosphere (outdated and/or abandoned facilities or industrial field environments). May also work at off-project sites representing the organization at various types of locations throughout the community for business purposes. Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous and radioactive materials if proper safety procedures are not followed.

Ability to perform sedentary to light work, exerting up to 50 pounds of force occasionally (any exertion of force/lifting greater than 45 pounds requires usage of a two person “buddy system”), non-repetitive, up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly, repetitive; performing such activities as lifting, lowering, carrying, pushing, pulling, standing, walking, grasping, kneeling, stooping, reaching.

Ability to perform primary office duties including heavy computer usage.

In some cases radiological training may be required.

The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.  Employees holding this position will be required to perform job-related duties as requested by management. All requirements are subject to modification to reasonably accommodate individuals with a disability.

Required Contingencies 

·         Pre-Employment Physical (office or field work)

·         Drug Screen

·         The ability to obtain/maintain "L" or "Q" Clearance, or HSPD12 Uncleared badge one year from hire date

·         Background Check

·         Any site required training

Prospective employees must be available to start work with Southern Ohio Cleanup Company LLC within a reasonable time frame after acceptance of SOCCo’s offer of employment (typically 30 days or less).

Applicants for employment can initiate a request for accommodation or obtain information concerning accommodations if contacted by the Company for an Interview.

As a reminder, all internal employees of Southern Ohio Cleanup Company LLC must submit a current resume.  External candidates must also submit a current resume.

Southern Ohio Cleanup Company LLC is an equal opportunity employer that recognizes the value of a multifaceted workforce.  All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability, and/or protected veteran status in accordance with governing law. 

Required Skills

Required Skills

Experience conducting interviews and investigations. Experience in HR/LR safety and compliance.

Required Experience

Minimum Requirements

BA/BS degree in a related field and 7 years of related experience, or an equivalent combination of education and experience is required. Typical experience ranges from 7-10 years.
Proficient PC skills to include Microsoft software
Familiarity with the requirements and restrictions related to dealing with union-represented employees, including working knowledge of collective bargaining agreements.
Must have in-depth understanding of federal and state policies and regulations
Strong interpersonal and communication skills
Ability to maintain confidentiality