Billing Specialist

Servtech, a Roeslein Company, specializes in creating essential industrial equipment for various sectors such as energy, mining, industrial power, and bio-energy solutions. We have extensive experience in designing and manufacturing a variety of products including:

• Power Distribution Centers (E-Houses) (Oil, Gas, Water)
• LACT Stations, Custody Transfer Metering
• Prefabricated Pump Stations
• Instrument Air Stations
• Custom Electrical and Motor Controls and Panels
• UL Listed PLC Panels, SCADA, and Telemetry Systems
• Mission Critical (PDCs & Edge Data Centers)

To learn more about Servtech, please visit www.roeslein.com/servtech-inc

POSITION SUMMARY

The Billing Specialist I will be responsible for accurate and timely invoice creation, proper invoice entry into supplier sites, and recording and reconciling invoices timely to maximize revenues. The Billing Specialist will help clarify and develop process improvements and inquiries. Other duties include overseeing invoice accuracy from the sales team and reporting to the Billing Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Invoice customers of field services employees’ timesheets.
• Upload required documentation to invoices in QB.
• Upload invoices to proper supplier sites.
• Understand customer requirements and where to find information. May be required to upload new customer information and keep it up to date.
• Enter invoices on spreadsheet trackers and double checking at the end of the week or monthly. (Will be determined by billing manager)
• Troubleshoot invoicing disputes as upper management requires.
• Cross train in areas as billing manager requires to maintain workflow.
• Process all email requests.
• Process parts, email invoices and double check sales tax and required information.
• Assist with IT issues.
• Develop and maintain relationships with employees at all locations.
• Must follow training and company procedures.
• Must be a leader who represents the organization with the ability to be a liaison to our customers, adhere to company standards, and resolve issues with urgency and professionalism.
• Must follow good housekeeping practices.
• Must comply with Roeslein & Servtech’s core values for the safe and efficient operation of the business and the commitment to maintain respectful relationships with all employees.
• Performs all work in compliance with company standards, does not deviate from policies and procedures, and adheres to regulatory requirements.
• Safety is essential at Servtech and all safety training classes must be completed with a 100% pass rate.
• Requires effective time management skills, personal conduct, and change management abilities.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Performs other duties as assigned.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE

• Past Billing experience preferred but not required.
• A High School Diploma or equivalent is required.
• High speed and energy, ambitious, and results-oriented; commitment to a culture of performance and excellence is required.
• Excellent communication skills, both oral and written, are required.
• Exceptional attention to detail and accuracy is required. Excellent organization and planning skills.
• Strong computer skills and an in-depth knowledge of Microsoft Windows based programs are required.

WORK ENVIRONMENT

Work is performed in an office atmosphere. Exposure to harsh conditions—such as dust, fumes, chemicals, hazardous materials, noise, and varying weather and temperatures is possible for short periods. All employees are required to follow safety standards and wear all personal protective equipment in designated areas.

PHYSICAL DEMANDS

The physical demands described here represent those that must be met by an employee to perform the essential function of this job successfully. While performing this position's duties, the employee is regularly required to walk, stand, use hands and fingers, grip, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk and hear. The ability to lift and carry 10 lbs. regularly is required.

COMPENSATION AND BENEFITS

• $40,500 - $54,700 per year
• Health insurance plans for you and your family
• HSA (Health Savings Account)
• FSA (Flexible Spending Account)
• Dental/Vision/Life insurance
• A 401K program as well as an ESOP (Employee Stock Ownership Plan)
• Paid Sick Leave
• Paid Vacation
• Paid Holidays
• Education, Certification, and Tuition Reimbursement
• Paid Parental Leave
• $25,000 Company-paid Life Insurance
• Bonus based on Company performance

The deadline to submit applications is April 3, 2025

Servtech Inc., a Roeslein company, is an Equal Opportunity Employer. The job description does not necessarily contain all the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.