POSITION SUMMARY:

The Accounts Receivable Administrator is responsible for setting up jobs in the accounting system, billing customers, and recording payments received. This role ensures proper accounts receivable procedures are followed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Set up new jobs in the job cost system, including entering contracts, estimates, and change orders.
• Prepare and send customer invoices.
• Post customer payments.
• Maintain accounts receivable reports and monitor overdue invoices.
• Coordinate with Project Managers to follow up on past due accounts.
• Assist Project Managers and Management with special projects.
• Handle daily accounts receivable and collections tasks.
• Build and maintain relationships with employees across all locations.
• Follow safety procedures and company policies at all times.

OTHER DUTIES AND RESPONSIBILITIES:

• Manage intercompany billings.
• Learn and understand company accounting practices.
• Update standard operating procedures related to accounts receivable.
• Contribute to a positive work environment to support company goals.
• Perform other duties as assigned.

KNOWLEDGE / SKILLS / ABILITIES / EDUCATION / EXPERIENCE:

• Highschool diploma or GED required.
• Associate’s degree in Business Administration or Accounting preferred.
• Minimum of one (1) year of experience in bookkeeping, accounting, or accounts receivable required.
• Understanding of basic bookkeeping and accounts receivable functions.
• Accuracy with numbers and have intermediate math skills.
• Willingness to learn international transaction processes.
• Ability to guide others in following accounting procedures.
• Strong written and verbal communication skills.
• High attention to detail.
• Good organizational and planning skills.
• Willingness and ability to learn new systems and processes.
• Proficient in Microsoft Word and Excel.
• Strong time management and adaptability skills.
• Ability to interact professionally with coworkers, clients, and vendors.
• Must comply with Roeslein & Associate’s core values for the safe and efficient operation of the business and maintain sound relationships among and with employees. 

At Roeslein, we invest in our team members' success and well-being. Full-time employees are eligible for competitive wages, bonus program, paid time off, personal and recovery days, travel bonuses, and paid holidays. Our retirement benefits include a 401(k) with company match and an ESOP (Employee Stock Ownership Program). We also offer medical, dental, and vision coverage, short and long-term disability insurance, life and travel insurance, and paid parental leave. Additionally, we support your growth with tuition reimbursement and continuing education opportunities to help you achieve your personal and professional goals.

Roeslein & Associates is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.