Position Summary:
The Part-Time Procurement Administrator is responsible for supporting the Procurement team by entering and verifying purchase order data and ensuring timely communication and coordination throughout the procurement process. This position offers a flexible schedule, starting with a minimum of 25 hours per week. Additional hours are available if desired but not required.

Essential Duties and Responsibilities:

• Prepare and distribute vendor documents, including confidentiality agreements, credit applications, certificates of insurance, and vendor acceptances
• Manage the Procurement team email inbox, responding to inquiries and routing items appropriately
• Reconcile invoices and resolve discrepancies, including processing credits and returns
• Issue Purchase Orders for construction rentals and internal fabrication needs (e.g., forklift rentals, apartment leases, internet setup, portable restrooms)
• Enter Purchase Orders for equipment, subcontracted labor, and onsite mobilization
• Work closely with Construction and Project Management teams to gather and confirm purchasing details

Qualifications:

• High school diploma or GED required
• Associate's or Bachelor’s degree in Supply Chain Management, Procurement, Business, or a related field preferred
• 1-5 years of experience in purchasing, accounts payable, or shipping and receiving preferred
• Experience with ERP systems such as SharePoint, Viewpoint, or similar platforms preferred
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Ability to identify and resolve discrepancies in purchasing or invoicing
• Strong problem-solving and analytical abilities
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook
• Strong attention to detail and commitment to accuracy

Roeslein & Associates is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.