Position Summary:
The Procurement Administrator is responsible for supporting the Procurement team by entering and verifying purchase order data and ensuring timely communication and coordination throughout the procurement process.

Essential Duties and Responsibilities:

• Prepare and distribute vendor documents, including confidentiality agreements, credit applications, certificates of insurance, and vendor acceptances
• Manage the Procurement team email inbox, responding to inquiries and routing items appropriately
• Reconcile invoices and resolve discrepancies, including processing credits and returns
• Issue Purchase Orders for construction rentals and internal fabrication needs (e.g., forklift rentals, apartment leases, internet setup, etc.)
• Enter Purchase Orders for equipment, subcontracted labor, and onsite mobilization
• Work closely with Construction and Project Management teams to gather and confirm purchasing details

Requirements:

• High school diploma or GED required
• Associate's or Bachelor’s degree in Supply Chain Management, Procurement, Business, or a related field preferred
• Experience with ERP systems such as SharePoint, Viewpoint, or similar platforms preferred
• Strong written and verbal communication skills
• Prior experience in purchasing, accounts payable, or shipping and receiving preferred
• Excellent organizational and time management skills
• Ability to identify and resolve discrepancies in purchasing or invoicing
• Strong problem-solving and analytical abilities
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook
• Strong attention to detail and commitment to accuracy
• Must comply with Roeslein & Associate’s core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.

At Roeslein, we invest in our team members' success and well-being. Full-time employees are eligible for competitive wages, bonus program, paid time off, personal and recovery days, travel bonuses, and paid holidays. Our retirement benefits include a 401(k) with company match and an ESOP (Employee Stock Ownership Program). We also offer medical, dental, and vision coverage, short and long-term disability insurance, life and travel insurance, and paid parental leave. Additionally, we support your growth with tuition reimbursement and continuing education opportunities to help you achieve your personal and professional goals.

Roeslein & Associates is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.