POSITION SUMMARY:

The Procurement Administrator will be responsible for assisting the Procurement department with a variety of tasks as well as learning segments of each position.

BENEFITS:

Roeslein benefits are designed to invest in you! We offer a comprehensive benefits structure for regular full-time salaried and hourly positions that includes competitive wages, bonus program, travel bonus, paid time off, and paid holidays. Retirement benefits include a 401(k) plan and an employee stock ownership program with company match. Health and Well-Being benefits include medical, dental, vision, short-term and long-term disability, life insurance, travel insurance, and paid parental leave.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist Procurement Manager, Buyers, and Expediter.
• File POs and maintain the PO Filing system.
• Reconcile invoices and resolve issues with invoices.
• Manage Procurement e-mail.
• Order and inventory office supplies for the St. Louis location.
• Manage Vendor & Customer Documents including confidentiality agreements, credit applications, certificates of insurance, and vendor acceptances.
• Issue Purchase Orders for Onsite Rentals and Internal Fabrication.
• Enter Purchase Orders for Equipment, Subcontracted Labor, and Onsite Mobilization.
• Obtain PO approvals from Project Managers, Director of Global Supply Chain, and President.
• Assist Project Managers in closing POs monthly.
• Develop and maintain relationships with employees at all locations.
• Conduct activities in a safe and healthy manner and work in accordance with established safety and company requirements.

OTHER DUTIES AND RESPONSIBILITIES:

• Assist in expediting and tracking backordered materials.
• Handle credits, returns, and exchanges.
• Match invoices with purchase orders and packing lists or receiving reports.
• Coordinate revisions with the Purchasing Department.
• Promote a positive working environment in order to achieve the organization’s goals.
• Perform other administrative office duties as assigned.

WORK ENVIRONMENT:

Work is performed mostly in a controlled atmosphere.  Some exposure to harsh conditions for short periods of time is possible.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.   While performing the duties of this position, the employee is occasionally required to walk, stand, reach with hands and arms; climb or balance; talk and hear.  Sitting 80%; standing/walking 20%.  Occasionally lift and or move up to 20 pounds and 40 pounds rarely.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• Bachelor’s Degree in Business, Supply Chain, Operations, or a related field is preferred; High School diploma or GED is required.
• Strong formatting skills are preferred.
• Excellent communication skills; both oral and written are required.
• Experience in a manufacturing setting, accounts payable, purchasing, and / or shipping & receiving is preferred.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Strong analytical and problem-solving skills are required.
• Computer skills and an in-depth knowledge of Microsoft Windows based programs are required.
• Exceptional attention to detail is required.
• Requires a strong ability to multi-task and flexibility to learn and accept other duties.
• Requires effective time management skills, personal conduct, and change management abilities.
• Must have a positive attitude and cooperate well.
• Excellent organization and planning skills.
• Must be responsible and reliable.
• Must comply with Roeslein & Associate’s core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.