POSITION SUMMARY:

The Business Development Coordinator will provide support services for generating and developing proposal documents, controlling documentation systems, and performing reproduction activities, including a full range of administrative duties to deliver successful projects and serve our clients and support the Business Development and Project Management departments.  

BENEFITS:

Roeslein benefits are designed to invest in you! We offer a comprehensive benefits structure for regular full-time salaried and hourly positions that includes competitive wages, bonus program, travel bonus, paid time off, and paid holidays. Retirement benefits include a 401(k) plan and an employee stock ownership program with company match. Health and Well-Being benefits include medical, dental, vision, short-term and long-term disability, life insurance, travel insurance, and paid parental leave. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide daily support of Business Development efforts in various administrative tasks related to the job.
• Develop accurate and professional written communication, proposal documents, memos, and letters.
• Follow standard procedures to assign and set up proposal numbers and project numbers/project sites.
• Prepare proposal and Phase 1 engineering deliverables into combined PDF documents for submittal.
• Assist with the reproduction services for all business development documents, shipping, and delivery of proposals, and project Phase 1 engineering deliverables.
• Prepare unique documents or reports, as requested, for general purposes and specific projects, including updating and maintaining corporate Bill Rate sheets.
• Develop and maintain template documents for proposals or other documents as requested.
• Assist business development managers, project managers, and executive group in the creation and execution of project and proposal documents to meet business, technical, and legal requirements for an assigned proposal or project.
• Work with the management group to ensure clear communication of proposal status to the project team.
• Responsible for managing all business development documentation such as letters, scope of work documents, pricing, process flow diagrams, correspondence, and contracts to acceptable format standards.
• Prepare communication materials and documents that are aesthetically pleasing and useable.
• Help manage the tracking of proposals, including providing help with revisions, status updates, and document archiving.
• Develop and maintain relationships with employees at all locations.
• Conduct activities safely and healthily and work in accordance with established safety and company requirements.

OTHER DUTIES AND RESPONSIBILITIES:

• Promote a positive working environment to achieve the organization’s goals.
• Perform other duties as assigned.

WORK ENVIRONMENT:

Work is performed in an office in a controlled atmosphere. 

PHYSICAL DEMANDS:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.   While performing the duties of this position, the employee is regularly required to walk, stand, use hands and fingers, grip, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear.  

 

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• An Associate degree in Communications, Journalism, Marketing, or a related field is required.
• Three (3) to five (5) years of experience working in a business administration, business development or marketing department.
• Dedication to completing a project on schedule is essential. Efficient use of time is critical. Working unusual and extended hours to meet project deadlines is sometimes necessary.
• Must have a positive attitude and cooperate reasonably. 
• Requires a solid ability to multi-task and flexibility to learn and accept other duties.
• Excellent communication skills, both oral and written, are required.
• Exceptional attention to detail.
• Excellent organization and planning skills.
• Ability to effectively learn and acquire new knowledge and skills.
• Excellent computer skills and an in-depth knowledge of Microsoft Windows-based programs are required, specifically:
  • MS Word (using templates, ability to follow format standards)
  • MS Excel (experienced at page setup / print preview; ability to follow format standards)
  • Adobe Acrobat (combining several files together, creating bookmarks, replacing pages)
  • MS Visio
  • SharePoint (updating lists, updating settings)
• Requires practical time management skills, personal conduct, and change management abilities.
• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Must comply with Roeslein & Associate’s core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.