Position Summary: The Production Coordinator is responsible for ensuring quality School of Theatre communications efforts and marketing materials to promote various productions, supporting additional production aspects as needed, and coordinating showcases. The Production Coordinator is a member of the School of Theatre staff, but will work closely with the School of Music. The Production Coordinator reports to the Associate Dean of the School of Theatre.
This role is scheduled to work a maximum of 32 hours weekly.
The School of Theatre is committed to diversity, equity, and inclusion and are aligned with our university’s overarching vision and mission. Further, we aspire to engage in our work in equitable and inclusive ways, and desire to work with a team member who is committed to our university’s and Office of Diversity, Equity, and Inclusion’s strategic goals.
Duties and Responsibilities:
Demonstrate and attitude and behaviors that reflects the mission and core values of the university.
Production Marketing and Promotion:
- Oversee design, creation, distribution of programs for all School of Theatre productions. Oversee and organize production programs for the Opera/Music Theatre program.
- Assist in designing, writing, and creation of the program shells for the School of Music and the School of Theatre.
- Oversee the design, writing, creation, and distribution of School of Theatre production posters, season brochures, and online marketing. Coordinate with Communications and Marketing on the production of performance marketing materials for the School of Theatre.
- Manage the School of Theatre online presence.
- Work with local partners to create promotional materials and advertising for co-productions.
- Coordinate promotional outside events for the School of Music and the School of Theatre.
- Coordinate all rights/royalties and ordering of scripts for the School of Theatre productions.
- Organize student workers and volunteers to assist with office management, marketing, ushering for productions, house management, and assisting on “new works” productions.
- Manage relationships with on and off campus photographers, webmasters, videographers, and other outside vendors. Organize archival video-taping and production photography.
- Oversee and organize outside vendors, travel arrangements, contracts, production, and marketing for showcases including Dallas, Chicago, New York, and Los Angeles.
- Coordinate travel arrangements for guest artists.
- Provide support and guidance to assist students in preparing to join the Theatre profession.
- Provide administrative support to faculty and staff as needed for School of Music and School of Theatre.
Other duties as assigned
- Constantly operates a computer and other office machinery.
- Constantly visually identifies, observes, and assesses.
- Frequently communicates with university constituents.
- Frequently remains in a stationary position (standing and/or sitting). Occasionally moves to accomplish tasks and/or to get from one worksite to another.
- Occasionally moves common office materials.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
- Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or off campus.
- Attendance at evening and weekend events is sometimes required.
- Off-campus, state and regional travel is sometimes required.
- Incumbent will be exposed to frequent noise caused by shop machinery, musical equipment, telephones and office machines.
Pay will be commensurate with experience, $13.00 - $14.39 hourly.
- Ability to create error-free communication pieces and other content with impeccable attention to as well as proven proofreading skills.
- Excellent computer skills including proficiency in MS Office and common graphic design/publishing applications and software.
- Fluency in social media platforms.
- Knowledge of theatre and music production terminology and industry practices.
- An interest in the world of theatre and a good awareness of the industry and its workings.
- Ability to demonstrate a high degree of initiative and willingness to accept responsibility.
- Ability to work with a team in a highly collaborative environment.
- Ability to manage multiple projects and tasks simultaneously.
- Ability to work under pressure to meet deadlines.
- Ability to work evenings and weekends as well as travel to support production needs.
Required Experience: At least one year of related work experience involving communications, marketing, theatre and/or musical performance production, or other relevant experience.
Required Education: A bachelor’s degree in a performing arts related field.
A suitable combination of education and experience may be substituted for minimum qualifications.