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Purchasing Agent Level II
Category
Operations
Job Location
805 Brook Street, Rocky Hill, Connecticut, United States
Tracking Code
16075-128
Position Type
Full-Time/Regular
At Numotion, we’re on a mission to improve the lives of people with disabilities. As North America’s largest provider of mobility products and services, we deliver personalized solutions from manual and power wheelchairs to medical supplies and other assistive technologies that support health, independence, and everyday participation. We’re committed to a workforce of diverse backgrounds and experiences and to an inclusive environment shaped by open dialogue, attentive listening, and tangible, ongoing action.
JOB PURPOSE:
Responsible for the timely and accurate review of order quality, preparation and transmission of company purchase orders, and verification of related order documentation. Utilizes established guidelines and sound judgment to identify and resolve routine discrepancies, coordinate order updates with vendors and internal partners, and ensure data integrity throughout the ordering process. Supports continuous workflow efficiency and timely order fulfillment while upholding the company's mission, vision, values, departmental goals, and turnaround time expectations.
Responsible for the timely and accurate review of order quality, preparation and transmission of company purchase orders, and verification of related order documentation. Utilizes established guidelines and sound judgment to identify and resolve routine discrepancies, coordinate order updates with vendors and internal partners, and ensure data integrity throughout the ordering process. Supports continuous workflow efficiency and timely order fulfillment while upholding the company's mission, vision, values, departmental goals, and turnaround time expectations.
Pay Range: $21.23/HR to $27.60/HR. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location.
KEY RESPONSIBILITIES:
- Review assigned orders for accuracy, completeness, configuration conflicts, documentation quality, and readiness prior to purchase order creation.
- Prepare and transmit purchase orders and related documentation to vendors in accordance with company policies and procedures.
- Resolve routine order inaccuracies, incomplete information, configuration conflicts, and purchasing quality issues by contacting the appropriate employee, location, department, or vendor.
- Verify on-hand inventory availability with the appropriate employee or location before proceeding with purchasing activity when applicable.
- Obtain vendor information such as pricing, availability, estimated ship dates, delivery dates, confirmations, and required delivery information.
- Identify vendor confirmation discrepancies and coordinate corrective action with vendors until resolved.
- Assist with Level I training as assigned and perform Level I responsibilities when needed to support department priorities.
- Complete assigned work accurately, timely, and in alignment with department turnaround times, goals, procedures, and communications.
- Communicate proactively with the appropriate leader when work may not be completed within established expectations.
- Maintain purchasing documents, communications, system notes, and related files in accordance with company policies and procedures.
- Communicate professionally with vendors, company locations, employees, and other departments to obtain or provide order-related information.
- Support internal and external customers by responding to questions, concerns, and order issues with urgency and accuracy.
- Utilize Numotion Leadership Principles to perform the job with integrity, compliance, and values consistent with Numotion’s mission.
- Adhere to employee or customer confidentiality and comply with Numotion’s policies and federal regulations.
- Always provide excellent customer service for all internal and external customers of the operations. Provide solutions for customer concerns and continually focus on customer service as our top priority.
- The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or as deemed necessary by management.
REQUIRED QUALIFICATIONS, SKILLS, AND EXPERIENCE:
- High school diploma or GED required.
- Technical training or minimum 2 years of experience using MS Word, Excel, and Outlook required.
- Ability to calculate figures and amounts such as discounts, interest, and percentages required.
- Ability to read, analyze, and interpret general business documents, forms, periodicals, professional journals, and government regulations required.
- Ability to effectively communicate in writing and verbally required.
- Demonstrated ability to successfully complete duties of Purchasing Agent Level I through 1 year of related experience and/or training or equivalent of education and experience required.
PREFERRED COMPETENCIES AND QUALIFICATIONS:
- Ability to work in a fast-paced environment and manage multiple priorities.
- Ability to adapt quickly to changes in work environment, processes, software, and procedures.
- Accountability for own actions and willingness to seek solutions to issues or problems.
- Ability to balance work quantity goals with quality standards; seeks ways to improve productivity and maintain quality.
- Ability to prioritize, plan work activities, and use time effectively.
- Timely and appropriate follow-up on assigned tasks that cannot be completed immediately.
- Willingness to participate in team meetings by sharing knowledge, ideas, successes, issues, and information that supports team success.
- Demonstrated commitment to supporting the team and department outcomes above individual success.
- Basic knowledge of vendor products, product purpose, and how products are configured to support customer seating and mobility needs preferred.
PHYSICAL WORK REQUIREMENTS:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequent use of hands, wrists, and fingers associated with computer equipment.
- Prolonged periods of time working at a desk and/or on a computer.
- Occasionally move and reach with arms and hands.
- Ability to communicate effectively.
- Ability to work overtime as needed.
At Numotion, we offer competitive compensation packages, including medical, dental and vision insurance, short-term and long-term disability, a 401k, and life insurance. Numotion is an equal opportunity employer. We strive for a workplace that reflects the communities we serve and do not tolerate discrimination against our employees, customers, and partners regardless of ethnicity, disability, gender identity, sexual orientation, religion, age, citizenship, marital or veteran status. Numotion is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
This position is located at 805 Brook Street, Rocky Hill, CT. View the Google Map in full screen.