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Position Summary:

We have an exciting opportunity to join our team as a Research Coordinator.

Responsible for providing moderate to advanced range of coordination of research studies conducted within the Division of Cardiologys Digital Health Lab, Geriatric Cardiology Program, and Adult Congenital Heart Disease Program. Coordinator will assist with the recruitment, enrollment, research data collection and study coordination activities. Performs intra-operative monitoring and serves as liaison with internal and external funding agencies. Ensures the accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA, and required obligations to patient/subject, Principal Investigator, Research Team and sponsor.

Interfaces directly with patients/subjects, Principal Investigators, and Assistant Director of Research in support of the clinical trials. Establishes liaisons with relevant parties at the Medical Center that may include: Research Nurses, Research Pharmacists, Program Managers, Medical Technicians, Clinical Information Systems and regulatory Services. Might assist in the initiation and management of research studies.

Job Responsibilities:

Human Subjects Research and Regulatory Oversight

• Independently coordinates and oversees the regulatory lifecycle for assigned human-subjects research studies. Prepares, evaluates, and submits initial, continuing-review, amendment, reportable-event, and closeout materials to the NYU Institutional Review Board (IRB), NYU Office of Clinical Trials, Bellevue Hospital Research Committee, sponsors, and other applicable oversight entities.
• Interprets study and institutional requirements; identifies documentation gaps, regulatory risks, and submission priorities; and develops appropriate recommendations for resolution in consultation with the Principal Investigator (PI), study team, and leadership. Maintains complete, current, and audit-ready regulatory files. Prepares, audits, analyzes, and submits enrollment and other required study-status reports within established timelines.

Study Compliance and Participant Protection

• Maintains working knowledge of each studys regulatory status, protocol requirements, informed-consent requirements, and applicable institutional policies. Exercises judgment in coordinating protocol-compliant study activities and escalating actual or potential deviations, participant concerns, safety issues, or compliance risks to the PI, clinician, manager, and other appropriate parties.
• Leads or facilitates the informed-consent process, as permitted by protocol and institutional requirements, ensuring that participants receive required information and have an opportunity to ask questions. Coordinates participant follow-up, visit scheduling, and compliance-related outreach, and evaluates barriers that may affect study participation or protocol adherence. Documents study activities accurately and promptly in accordance with protocol, regulatory, and institutional standards.

Data Management, Quality, and Analysis

• Oversees the collection, validation, reconciliation, and maintenance of clinical research data for assigned studies. Abstracts and synthesizes information from medical records, laboratory and diagnostic results, treatment records, external physician offices, and other authorized sources.
• Establishes and applies data-quality controls; identifies discrepancies, missing information, data trends, and potential protocol concerns; and coordinates timely resolution with investigators, clinical teams, sponsors, and external partners. Maintains study databases and source documentation in accordance with study requirements and data-integrity standards.
• Develops study forms, reports, tracking tools, and preliminary analyses. Compiles and interprets research data, statistics, and other materials to support internal reporting, sponsor deliverables, regulatory submissions, publications, and study-management decisions. Coordinates and documents study visits and assessments within protocol-defined timeframes.

Budget, Sponsor, and Study Operations Management

• Supports the financial and operational planning of clinical research studies. Develops preliminary study budgets for review by the Project Manager, Assistant Director, PI, and other designated leadership. Evaluates sponsor-proposed budgets to assess whether anticipated funding appropriately supports investigator, coordinator, participant, clinical, and study-related resources; identifies gaps; and recommends revisions.
• Monitors study expenditures, enrollment assumptions, and budget performance throughout the trial. Assists in preparing financial and progress reports for sponsors and funding agencies. Contributes to identifying potential sponsors, clinical-trial opportunities, and research partnerships aligned with departmental priorities.

Independent Judgment, Problem Solving, and Project Coordination

• Exercises independent judgment in prioritizing competing study demands, evaluating information, identifying operational and compliance risks, and determining appropriate next steps within established policies, protocols, and delegated authority. Resolves complex study-coordination issues through analysis, stakeholder consultation, and implementation of practical solutions.
• Escalates matters requiring PI, clinical, compliance, financial, or leadership determination and provides a clear assessment of the issue, relevant options, and recommended course of action. Coordinates assigned projects and special initiatives, manages deliverables, and ensures appropriate follow-through across multidisciplinary teams.

Recruitment and Enrollment Strategy

• Coordinates participant recruitment and enrollment activities for assigned studies. Reviews protocols and applies inclusion/exclusion criteria to screen potential participants using authorized sources, including medical records, physician referrals, advertisements, and direct outreach.
• Partners with the PI and study team to evaluate eligibility, informed-consent readiness, participant willingness, and required supporting documentation. Identifies recruitment barriers and recommends process improvements or outreach approaches to support enrollment goals while maintaining ethical, regulatory, and protocol compliance.

Clinical Research Procedures and Technical Competency

• Performs protocol-required clinical research procedures within documented training, competency, scope-of-practice, and institutional requirements. Procedures may include electrocardiograms (EKGs), phlebotomy, specimen processing, centrifugation, handling, storage, and shipment.
• Maintains required training, certifications, and competency assessments. Applies sound judgment to recognize and promptly communicate procedure-related concerns, protocol issues, or participant safety observations to the appropriate clinician, PI, manager, or designated study personnel.

Professional Development and Subject-Matter Expertise

• Demonstrates a commitment to professional development by participating in research-related continuing education activities and maintaining documentation of completed education and training
• Serves as a knowledgeable resource to research colleagues and interdisciplinary partners. Shares best practices, supports onboarding and informal education of team members as appropriate, and contributes to continuous improvement of research operations, compliance practices, and study coordination processes.

Reporting and Research Analysis

• Prepares and delivers accurate, timely reports on study progress, enrollment, data quality, regulatory status, operational risks, and other required metrics to PIs, sponsors, funding agencies, regulatory bodies, and internal stakeholders. Researches, consolidates, and conducts preliminary analyses of study data to support sponsor and regulatory submissions, PI review, and research decision-making.
• Develops and maintains study databases, reporting tools, and preliminary measurement reports for PI and leadership review. Conducts protocol-authorized participant assessments after completing all required training and competency requirements, and ensures timely follow-up of outstanding study, participant, and documentation matters.

Minimum Qualifications:

To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field.
Minimum of two years of progressively responsible project coordination experience, preferably in a research setting.
Proficiency in using various Microsoft Office applications such as Word, Excel, Access, Power Point and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills.
Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers.
Ability to work within a team environment as well as independently.
Commitment to continuous learning as required by department administration.
Ability to operate research related equipment
Ability to work and make decisions independently.
Time management skills and ability to multitask.
Ability to identify, analyze and solve problems: Ability to work well under pressure.

Preferred Qualifications:

Clinical Research Coordinator (CRC) Certification is preferred (required in some disciplines).
Knowledge of basic medical terminology is preferred.
Knowledge of Cardiology terminology is preferred.
Experience working in an Academic Medical Center preferred.
Flexible work hours, if required (outside 9am-5pm hours).

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $66,300.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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