NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women's imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.

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Position Summary:
We have an exciting opportunity to join our team as a Associate Security Operations - Full-Time Days - Security - - Monday - Friday 8:00am - 4:00pm. 

In this role, the successful candidate Responsible for supporting diverse and confidential projects and performing administrative duties requiring knowledge of the Security departments policies and practices to support department leadership. Organizes and maintains files and records. Establishes and maintains working relationships with personnel in other departments.

Job Responsibilities:

• Responsible for operation of the computer identification badge production and access card function, as well as photo operations.
• Ensures the identification badge system is operated according to departmental procedures and maintains adequate supplies and digital camera/lighting for the photo/ID badge printer.
• Serves as the point person for access control/ID operations and access requests and ensures the authorized approver list is accurate and up to date for Lenel.
• Assists with computerized data entry of Lost & Found incident reports and the timely dissemination of property. Assists with the Lost & Found program.
• Ensures special projects, such as new House Staff orientation, are administratively supported by having adequate supplies on hand.
• Coordinates the yearly sticker distribution for the Medical Center and all off-site locations.
• Assists the Office Manager and utilizes Resource Scheduler to reserve rooms for meetings, conferences, and NY State training as requested.
• Assists with daily functions of the Security office and performs other departmental duties as required.
• Prepares reports and maintains statistical records as requested by Management. Assists in preparing miscellaneous reports for the annual budget as requested.
• Monitors inventory of supplies and coordinates orders, as appropriate, with the Office Manager. Initiates ID Room supply requisitions through PeopleSoft.
• Assists with the compilation of data for the monthly Activity Report to disseminate to the Security management team as requested. Composes related and required information in a clear and professionally written manner.
• Provides administrative support to the Security management team. Assists with the administrative function for the Electronic Incident Reporting System (Resolver).
• Assists in improving the efficiency of the Security Department and the quality of performance and strategic planning efforts through planning and execution of special projects.
• Identifies and obtains various resources required to successfully complete each task, conferring with various personnel as required. Assists in development and implementation of departmental programs.
• Establishes daily assignment schedules for Security employees to maximize service within the Medical Center. Ensures assignments are understood and institutes appropriate follow-up and coordination to ensure desired outcomes are reached. Allocates resources appropriately so assignments can be accomplished.

Minimum Qualifications:
To qualify you must have a High School Diploma. 1 - 3 years in an administrative support role or related experience. Excellent communication (both oral and written), interpersonal, detail-oriented, organization, project coordination, customer service and multitasking skills. Working knowledge of Microsoft Office( Word, Excel, PowerPoint, and Outlook). Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Preferred Qualifications:
Bachelor's degree.

NYU Langone Hospital—Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Hospital-Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $46,295.97 - $66,840.09 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

View the Pay Transparency Notice for further details.